Job Description
- Position: HR officer
- Position Type: Full time.
- Duty Station: Taiz – School Food Project (Healthy school Kitchen).
- Duration of Contract: 5 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
- Supervision: Direct supervision of the HR Officer & Project Manager
- Dateline: 12-12-2024
I. Background
The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection ,health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
HR Assistant responsible for performing general human resources functions, administrative, and clerical tasks, and play a key role in the overall HR Functions including staff recruitment, Contract preparations, Staff Leaves / Attendance and Timesheets Tracking, providing support to employees, assisting in daily office needs, and managing general administrative activities.
Summary of the project
The School Kitchen project aims to provide healthy and proper school nutrition for male and female students. The project targets 15,000 students in 20 schools in Taiz Governorate - Salah and Al-Mudhaffar Districts and is funded by the World Food Program (WFP) and partnership with Haeel Saeed Anam (HSA).
Duties and Responsibilities
Under the direct supervision of HR manager and the overall guidance of Project manager, HR officer, will undertake the following tasks:
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Maintain an oversight on contract periods of project staff.
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الإشراف على فترات العقود لموظفي المشروع.
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Preparation of service contracts for casuals and maintaining the service contracts trackers
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· إعداد عقود الخدمات المؤقتة والحفاظ على متابعة عقود الخدمات.
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Preparing consultancy contracts upon receiving the approved requisition
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إعداد عقود الاستشاريين عند تلقي الطلب المعتمد.
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preparation of pay rolls with close supervision of HR Officer and finance officer.
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إعداد كشف الراتب مع الإشراف الدقيق من مسؤول الموارد البشرية والمسؤول المالي.
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Opens an Independent file for every employee and keeps it updated by tracking any changes.
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فتح ملف مستقل لكل موظف وابقاءه محدثًا عن طريق تتبع أي تغييرات.
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Maintains the proper recruitment procedures whenever recruitment is needed.
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الاحتفاظ بإجراءات التوظيف السليمة كلما دعت الحاجة إلى التوظيف.
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Follow-up with project staff attendance/timesheet/leave records on a daily basis and to prepare summary report of attendance to be submitted to Project manager each month.
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متابعة سجلات حضور الموظفين/ الإجازات على أساس يومي وإعداد تقرير موجز عن الحضور يقدم إلى مدير المشروع كل شهر.
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Preparing attendance sheets for all kitchen workers, including supervisors, Chefs, and workers.
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اعداد الكشوفات الحضور الخاصة بكافة العاملين في المطبخ من مشروفين وطباخين وعاملين
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• Preparing monthly dues sheets for project employees and kitchen workers and submitting them to the financial officer.
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اعداد كشوفات المستحقات الشهرية لموظفي المشروع و العاملين في المطبخ ورفعها للمسئول المالي .
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Ensure office is well managed, organized and attended to, in all times, receiving guests, directing them, as well as receiving and others.
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ضمان حسن إدارة وتنظيم المكتب، في جميع الأوقات، لاستقبال الضيوف وتوجيههم، فضلاً عن تلقي المكالمات وغيرها.
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Provide secretarial support such as typing, takings minutes, drafting letters.
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القيام بالأعمال السكرتارية مثل الطباعة، واعداد محاضر الاجتماعات، وصياغة الرسائل.
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Ensure that the telephone bills, electricity and water bills are paid on time for the office, in collaboration with the finance team and logistic assistant.
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ضمان دفع فواتير الهاتف والكهرباء والمياه في الوقت المحدد للمكتب بالتعاون مع الفريق المالي ومساعد اللوجستيك.
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Keep record of all stationeries/stocks used in the office and produce monthly stationery stock reports
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الاحتفاظ بسجل لجميع القرطاسية/المخزونات المستخدمة في المكتب وإعداد تقارير شهرية عن مخزونات القرطاسية
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Be responsible for all lease agreement and service contracts and liaise with finance to ensure timely renewals of Agreements as well process payment of utilities, lease agreements, telephone bills, casual labors, hotel invoices, travel agency invoices, etc.
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يقع ضمن مسؤولياته جميع عقود الإيجار وعقود الخدمات بالتعاون مع الفريق المالي لضمان تجديد الاتفاقات في الوقت المناسب، فضلا عن سداد تكاليف المرافق، وعقود الإيجار، وفواتير الهاتف، العمالة المؤقتة، وفواتير الفنادق، وفواتير المستلزمات المكتبية، وما إلى ذلك.
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Assist in filing, preparing and keeping updated database of all admin activities and HDP contact list regularly.
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تجهيز قاعدة بيانات مستكملة لجميع الأنشطة الإدارية وقائمة الاتصال بمكتب برنامج التنمية الانسانية.
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prepare report all administration & HR activities in monthly basis to the line manager.
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تجهيز تقرير شهري بجميع الأنشطة الإدارية والخاصة بالموارد البشرية للمسؤول المباشر.
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Perform any other related tasks as required, as assigned by the line manager.
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القيام بأي مهام أخرى ذات صلة حسب الاقتضاء وبحسب ما يكلفه بها مسؤوله المباشر.
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Core Competencies:
- Demonstrates integrity by modeling the HDP’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of HDP.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Treats all people fairly without favoritism.
Functional Competencies:
- Ability to frequently travel and work in hardship and non-accompanied locations.
- Analytical Thinking.
- Good communication and interpersonal skills to deal with a diverse staff.
- Flexibility and ability to work in busy environment.
- Attention to detail and ability to follow up on tasks to completion.
II. Education and Experience
- Bachelor’s degree in business administration or other related major.
- Minimum of two years’ experience working as Admin Assistant/HR Assistant in a humanitarian context .
- Computer skills in both Arabic and English Languages.
- proficiency of both English and Arabic.