Job Description

Finance and Operation Assistant 

Hours:        Full-time, 40 hours per week 
Location:     Aden-Yemen, with frequent visit to the field in another Governorates.
Reports to:    Finance and Operation Coordinator. 
Closing Date:    9 December 2024

About READ Foundation

READ foundation is an International Non-profit organisation, registered in the UK in 1994, with the aim of contributing to educational development for affected populations. READ Foundation- Yemen (RFY) established its operations in Yemen in July 2020. Since its establishment, RFY has assisted the affected population with lifesaving interventions in different governorates.

Key Responsibilities

Finance Tasks 

• Ensure effective, efficient and accurate financial operations and administrative procedures.
• Fulfil daily accounting tasks and assist in coordinating financial functions and services.
• Ensures that all payments are made on a timely manner and in compliance with organization’s policies and procedures as well as donor's guidelines and instructions.
• Ensures that all payments are in line with the requirements of the local Laws and regulations.
• Ensures timely, complete, accurate and proper recording of all the financial transactions.
• Ensures that all financial transactions are sufficiently, and accurately supported by relevant supporting documents and duly approved by the appropriate authorized person.
• Reviews the budget line items before processing the payment to make sure the expense is duly approved and not exceeding the budget line item.
• Ensures that a proper fixed assets Register is accurate and complete.
• Responsible for following up the status of advances, and loans and ensures timely liquidation.
• Ensures appropriate archiving system for financial documents.
• Facilitates the work of the internal and external auditors by providing all required supporting documents, clarifications, and analysis.
• Any other duties assigned by the Finance Coordinator.

Operation Tasks: 

• Assist with Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Assist with compile and update employee records (hard and soft copies)
• Assist with Review and process payroll and wages payments and ensures accurate and complete legal deductions.
• Assist in all procurement processes and ensure that are in compliance as per RF’Y and donors’ regulations and policies.
• Assist in Liaise with suppliers to ensure prompt and accurate delivery of services, equipment and tools.

Qualifications and Experiences:

• University degree in a finance related subject or professional accountancy qualifications.
• At least three years of experience in accounting and financial work in a similar sized organisation.
• Experience with financial software, such as Dynamics 365 Business Central
• Procedural and legal knowledge on various administrative and finance functions
• Attention to details, ability to work under pressure and able to meet deadlines and to think and plan a head.
• Ability to work with others and as part of the team
• Good communication skills -verbal and written in English.
• Commitment to deliver against agreed deadlines.
• Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
• Preference will be given to those with experience with HR and/or Admin .