Job Description

Open to Internal and External Candidates

• Position: Senior Programme Associate (Protection)
• Organizational Unit:  Protection
• Duty Station: Yemen, Marib
• IOM Classification: G6
• Type of Appointment:  Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months)
• SVN No.: SVN2024. 12070
• Estimated Start Date:  As soon as possible
• Closing Date: Wednesday, 6th November 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of the Senior Programme Manager (Protection), and under the direct supervision and daily guidance of the Protection Officer(s) in Aden and Marib, the Senior Programme Associate (Protection) will be required to work as a member of the department’s program staff towards the successful implementation of the department’s related projects in Yemen. The incumbent will be based in the IOM Sub Office located in Marib.

Responsibilities:

Implementation, Procedures, Monitoring and Reporting

1.    In collaboration with Program Support Unit, provide inputs and assist in new projects proposal preparation.
2.    Maintain up-to-date knowledge of all IOM projects in the relevant department and manage information flows.
3.    Prepare reports of project activities for internal and external users as requested by the Program Manager.
4.    Coordinate and liaise with Program Officers on the progress projects implementation.
5.    Assist the Program Manager in the monitoring of financial aspects of projects.
6.    Maintain records of projects files and documents related to Procurement, HR and Finance.
 
Management, Finance and Procurement

7.    Monitor stock levels of the department’s prepositioned materials in Aden and Sub-Offices.
8.    Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of materials and the delivery to the field offices in a timely manner.
9.    Advise the Program Manager of any deviations from the plan and propose necessary adjustments.

General operations troubleshooting and problem solving.

11.    In close coordination with the RMU, monitor of project budget and financial expenditures and all administrative procedures in line with the work-plan, alert the Program Manager on shortfalls and over- expenditures.
12.    Process advance and payment requests and initiative corrective action when necessary.

Stakeholder Management, Coordination and Liaison

13.    Support the coordination and management of communications for the Mixed Migration Working Group including convening meetings and drafting minutes.
14.    Assist the Programme Manager (Protection) in convening the ECHO Consortium Meetings along with the Protection Officer and ensure IOM related activities under the ECHO Consortiums are regularly followed through
15.    Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

Training and Capacity Building

15.    In coordination with the RMO and the Programme Manager, train the relevant department’s staff on proper administrative procedures as per the mission and global SOPs.
16.    In coordination with the RMO and the Programme Manager, train the relevant department’s staff on the use of PRISM for monitoring of budgets.

General Duties

17.    Any other related duties as may be assigned.

Required Qualifications and Experience

Education

• University degree from an accredited academic institution preferably in administration, engineering, computer science, or any other relevant field with four years of experience in humanitarian response or related field, or
• High School diploma with six years of experience in humanitarian response or related field
• Operational field experience required; Accredited Universities are those listed in the World Higher Education Database (WHED) Portal.

Experience

• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives,
• Emergency experience and previous project implementation and management experience, including project monitoring and reporting an advantage;
• Project implementation and management experience, including project monitoring and reporting an advantage.

SKILLS

• Previous experience with UN and International Agencies, or NGO’s an advantage.
• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
• Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision. 
• Demonstrated ability to maintain integrity in performing responsibilities assigned

LANGUAGES

• For all applicants, fluency in English and Arabic is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out
• the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear
• strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

• Internals of the Organization and NMS candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.