Job Description

JOB TITLE: Grants Officer – Yemen based 
LINE MANAGER JOB TITLE:  Senior Grants Officer
DEPARTMENT: Program Operations
DIRECT REPORTS JOB TITLE(S): Not applicable
DATE: November 2024

ABOUT ARK:

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.

We believe that resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world.   At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

PURPOSE OF POSITION:

The Grants Officer will support the subawards component of ARK's two USAID-funded cooperative agreements implemented in Yemen. The Grants Officer is responsible for supporting with subrecipient selection, contracting, and management in compliance with ARK and donor policies and procedures. They will also support with subrecipient capacity building and day-to-day mentoring. The Grants Officer will own the relationship with the project sub-awardees from selection to close-out.

KEY RESPONSIBILITIES:

Support with in-country (Yemen) subrecipient selection, contracting and management, including:

• Support the project team with compliant documentation of the subrecipient selection process in Yemen.
• Support with subrecipient risk assessment/ organisational capacity assessment process and compliant documentation.
• Ensure proposed sub-recipients meet all applicable eligibility requirements, including, but not limited to, sam.gov registration and vetting requirements.
• Draft subrecipient agreements and provide guidance to project staff on USAID-specific compliance requirements.
• Lead on reconciliation of subrecipient monthly financial reporting and reimbursement requests, checking supporting documentation for compliance.
• Lead on subrecipient spend projections, liaising closely with the Senior Grants Officer and Finance Department.
• Ensure timely programmatic sub-awardee reporting and compliance with prime award terms and conditions.
• Support with subrecipient capacity building (compliance, procurement, HR, audit), including delivering training to subrecipients on USAID compliance.
• Support with performance monitoring of the sub-recipients and raise issues affecting project compliance and/or subaward progress.
• Maintain accurate and up to date grantee files (electronic), readily available for internal and external audits and review.
• Maintain a subaward tracker, ensuring regular internal distribution and visibility for all stakeholders.
• Submit subrecipient reimbursement requests in a timely manner.
• Support with compliant close-out of subawards.
• Provide guidance to project staff on USAID specific compliance requirements pertaining to subaward administration.

SKILLS, KNOWLEDGE AND EXPERIENCE:

• Bachelor's degree in a related field.
• 2+ years of professional work experience in grants management preferably within the humanitarian or international development context.
• Experience with donor rules and regulations, particularly U.S. funds, and knowledge of CFRs.
• Experience working with USAID and familiarity with USAID rules and regulations is preferred.
• Knowledge of cost allowability rules across procurement, HR and travel for government donors.
• Very good command of written and spoken English and Arabic.
• Flexibility and ability to work under pressure.
• Ability to set priorities, organise time efficiently and work independently on several tasks simultaneously.
• Strong interpersonal, team-working and coordination skills.
• Must be able to maintain the highest level of confidentiality regarding work-related information.
• Computer literacy in Microsoft Office programs (Word, Excel and Outlook). 

MORE ABOUT OUR COMPANY:

What Makes Us Different

We pride ourselves on being the first people able to access and operate in challenging fragile and conflict-affected environments. We are expeditionary by design and our systems and structures enable flexible and agile responses while ensuring safe, effective and compliant delivery. 

Working with and through teams drawn from the communities in which we operate enables us to deliver impactful interventions built on intimate local understanding. In collaboration with our global network of international and local experts, we integrate nuanced understanding of the challenges we aim to solve with best practice and field-leading innovation to deliver programming that meets short-term stabilisation objectives and builds the evidence base and knowledge needed to lay the groundwork for long-term peacebuilding and development programming.  

What We Do

We enjoy sectoral experience in civil society development, good governance, protection and human rights, refugees and migration, stabilisation, gender, security and justice, as well as cross-cutting experience in programme design and learning, organisational development and management, research and analysis, needs assessments, monitoring and evaluation, communications and capacity building.  

Our People 

Today, our team covers a diverse range of professional backgrounds; from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector. 

They bring sectoral expertise in civil society development, good governance, protection and human rights, refugees and migration, gender and security and justice, as well as practical experience in programme design and learning, organisational development and management, research and analysis, needs assessments, monitoring and evaluation, communications and capacity building. The multi-disciplinary and multi-national nature of our team means the research we undertake and the programmes we deliver are grounded in empirical need and deliver measurable and sustainable impact. 

Where We Work

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related-personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.