Job Description

Position status: Full-time 
Location: 20%Sana’a, approx. 80% of time deployed in different governorates
Contract duration: up 31.12.2024 with possibility of renewal.

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor, and in collaboration with the logistics team.

Accountabilities

• Supervising material orders and dispatching in order to ensure rational use. 
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes: 
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability. 
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit. 
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols. 
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

MSF Section/Context Specific Accountabilities

• Install and organize pharmacy stocks in the health facilities where the Mobile Emergency Team (MET) intervenes as well as a clear pharmacy management system based on MSF standards/protocols.
• Participate in preparing and estimating the necessary medical supplies (hygiene, PPE, medication, equipment) for each of the medical interventions.
• Participating in the MET international order (the medical supply anticipation/forecast).
• Supporting MOH Pharmacists in the relevant health facilities in term of pharmacy stock management.
• Collaborate with the rest of the medical team in updating/adapting pharma tools for each intervention (adding/deleting medical items).
• Support for other MSF projects depends on the MET priorities.

Requirements

Education    

• Two- or three-years diploma in pharmacy - License to practice the profession of pharmacy from medical council.

Experience    

• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs in developing countries.

Languages        

• Essential local language, desirable mission working language.

Knowledge    

• Essential computer literacy (word, excel and internet)

Competencies    

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2    

This job description may be amended in line with the activities or evolution of the Mission.