Job Description

For our program in Yemen, we are looking for a Finance Assistant, the position will be based in Aden.
Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

• Position: Finance Assistant
• Contract: Full-time (Temporary Assignment for Three months)
• Location:  Aden
• Reporting to: Finance Officer
• Technical Function: Finance Coordinator

Job Purpose

Under the supervision of the Finance Officer and technical link to the Finance Coordinator, the Finance Assistant will be responsible for the following main activities in accordance with national and MdM procedures.

Main activities

• Implement routine activities. 
• Apply instructions, protocols, procedures and deadlines.
• Prepare, document and monitor relevant cases.
• Save and archive documents.
• Write and/or translate documents, memos, reports and letters.
• Participate in drafting departmental activity reports.

Finance/ Accountancy

• Cash management: handling petty cash including cash payment after validation of finance coordinator, responsible for regular cash inventory and cash top up requests.
• Advances management: handling all types of advances and follow up on advances’ liquidations. 
• First focal point for receiving payment requests from other departments, recording the incoming claims in the system.
• Bookkeeping for cash and bank transactions in accounting system.
• Deliver the cheques to beneficiaries. Follow up on non- cashed cheques, notifying log team about ready checks.
• Issuing (typing) all types of bank correspondence including validated cheques and bank TRFs. 
• Responsible for archiving accountancy files (unregistered/unpaid/paid)
• First line reviewer for the supporting documents of any payment request based on the approved checklist of all kinds of payments (including availability of the documents/ the quality of the documents) to be filed in unpaid file or to be returned to the log/ or other dep.
• Responsible for archiving the copies after sending documents to coordination office in Sana’a. 
• Responsible for preparing the original documents to be sent to coordination office Sana’a under supervision of finance Officer.  
• Other duties as requested by line manager.

PROFILE REQUIRED

Qualification required: 

• Bachelor’s degree in the field of Accountancy / Finance, Business Administration studies or equivalent
• At least 3 years in similar position with INGOs

Personal skills required:

• Languages (spoken and written): Arabic and English are essential.
• Strong knowledge in MS Office applications particularly Excel and Word.
• Strong work ethic and rigor.
• Strong sense of responsibility.
• Strong organization skills.
• Team player.