Job Description

Position Request Form

RDP

Relief and Development Peer Foundation (RDP) is Non-governmental Organization aims to mitigate the suffering of communities affected by the conflict and disasters, enhance more equitable socio economic development and Increase social responsibility to contribute effectively and positively on the development process. RDP advocates for the rights of affected populations and work in many field areas, food security, nutrition and health and water, sanitation and hygiene, good governance and peace.

RDP has a policy of zero tolerance towards SEA. AII RDP employees and related personnel are expected to uphold the highest standards of personal and professional conduct at all times, and to provide assistance and services in a manner that respects and fosters the rights of beneficiaries and other vulnerable members of the local communities.

Job Description 

Duties and responsibilities:

• Maintain complete books of accounts, as per RDP’s Finance Operations Manual.
• Perform routine calculations to produce analyses and reports as requested by the finance officer.
• Check all payment claims to ensure compliance with RDP’s policy & procedures, donors requirements, and Yemeni laws and regulations.
• Ensure that all payments are properly coded to be recorded against active grants and complete authorization of respective budget holders as per RDP’s thresholds of approval.
• Ensure that all financial transactions are supported by documents for disbursement of cash to suppliers, contractors, beneficiaries.
• Ensure that all official letters and Payments with their supporting documents are signed and stamped with all required stamps. 
• Assist the Finance Officer, Finance manager and Internal Auditor to strengthen internal controls & controls environment.
• Assist Finance officer to ensure appropriate segregation of duties for each & every financial management task and transaction.
• Assist Finance officer to prepare Budget vs. Actual and any other requested reports.
• Monitor cash & bank flows on a daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard of RDP cash from assessed / known risks.
• Collect information for preparing the payroll payments for RDP’s employees.
• Ensure that expenses are paid and recorded based on the cost sharing sheet.
• Report any troubling discoveries or suspicion of wrongdoing to the proper authorities.
• Ensure to update the exchange rate sheet for the foreign currencies based on the official bank exchange rates. 
• Ensure that financial transactions are recorded based on the official exchange rate. 
• Obtain the Bank statements from the bank on a monthly basis.
• Scan all completed financial transactions on a daily basis.
• Ensure that all vouchers are kept properly in both hard and soft copies.
• Maintain asset & liabilities monthly schedules & reconciliations& ensure that all balances are reconciled with QuickBooks accounting system with justification for any balance, if needed.
• Follow up the Employees to reconcile their advances on a monthly basis.
• Assist the finance team during Internal or external audit, donor specific audit, any authorized third party review of financial records.
• Reconcile the Petty cash on a monthly basis.
• Participate in Assets and Inventory physical count.
• Maintain working relationship with RDP partners to ensure smooth financial implementation of projects.
• Undertake any training and professional development as and when required.
• Review the official e-mails on a daily basis, respond to queries from colleagues and suppliers on time and with appropriate manner, and ensure that all problematic issues are raised with the Program team at the earliest opportunity.
• Any other related duties as assigned by the direct supervisor.

Required Qualifications:

Job Requirement

• Bachelor’s Degree in accounting is required.
• Minimum of 1 year relevant experience.
• Knowledge of computerized accounting software, preferably Quickbooks accounting system and high-level of Microsoft Excel.
• Prior working experience with NGOs.
• Very Good communication and reporting skills in written and spoken English.
• Excellent in using Microsoft including (word, excel, power point and emails).
• Commitment, honesty and reliability.