Job Description

Open to Internal and External Candidates

• Position: Warehouse Assistant
• Organizational Unit: PLU
• Duty Station: Yemen, Aden
• IOM Classification: M3
• Type of Appointmen: Third Party Contracted (TPC) MPH Monthly Contract, 6 Months (With a possibility of renewal)
• CFCV No.: CFCV2024.052
• Estimated Start Date: As soon as possible
• Closing Date: Sunday, 20th October 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the WASH Programme Coordinator and the direct supervision of the Operations Officer (WASH), the Programme Assistant will provide support through the following activities, In particular, s/he will:

Core Functions / Responsibilities:

1.    Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database and dispatching the goods for all related operations in the mission.
2.    Receive goods from vendors/transporters and inspect the quantity/quality to check that they all meet the same specifications and standards ordered;
3.    Assist in monitoring the loading/offloading activities at the warehouse whenever taking place and assist monitoring the hired labour workers to cover the job properly.
4.    Follow up on the transportation of the goods exiting in the warehouse to other destinations in order to verify they reach their final destination.
5.    Responsible for issuing the “Receiving Report Forms” for the new arrival items into the warehouse and for issuing the “Stock Release Authorization Form” when releasing items from the warehouse.
6.    Contribute to conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity. 
7.    Draft weekly and monthly warehouse report to be shared with the Senior Logistics/Procurement Assistant in Aden as well as Program Managers.
8.    Liaise with the Security Unit to assist to maintain security at all times within the warehouse premises. in coordination with the Security unit;
9.    Obtain and document the proper authorization and documents from his/her designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission.
10.    Assist in maintaining an accurate inventory through cycle/directed counting.
11.    In coordination with the Migration Health Unit, support organizing, verifying order entries, charges, expiration dates and inspections of medicines and medical supplies.
12.    Assist the procurement and program colleagues by labelling tenders samples for technical evaluation and inspection processes.
13.    Perform any other duties as may be assigned.

Required Qualifications and Experience

Education:

• Bachelor’s degree in business administration, Procurement and Logistics or a related field from an accredited academic institution with one years of relevant professional experience;

Or

• High School diploma in the above fields with three years of relevant professional experience.

Experience:

• Relevant experience in a similar position, with specific focus on logistics and procurement in medium-large scale complex emergencies and inventory stock / supply chain management.
• Comprehensive knowledge of the different elements of the supply chain in humanitarian context;
• Previous experience in conflict affected areas/natural disaster areas with limited infrastructure.

LANGUAGES: Fluency in English and Arabic is required.

Required Competencies:

CORE COMPETENCIES - Behavioural indicators – Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions
and delegated work.

VALUES

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. 
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism - displays mastery of subject matter

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.
• Females with the above qualifications are encouraged to apply.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.