Job Description

Job Title: Procurement Officer
Location:  Mareb 
REPORTING TO: Programs Manager
Deadline: 31/08/2024

Background

BCHR is a leading national non-governmental humanitarian agency with a global mission to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities. BCHR is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio-economic situation in Yemen since 2015.

Goal / Purpose:

The procurement officer carries out the purchases for the programs and structure for his/her assigned base. 
He/she is one of the guarantors for implementing and respecting BCHR, He/she is responsible for filing and archiving logistics documents linked to purchases.

Management of supplies

• Update price lists and vendor databases 
• Control BCHR project purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files 

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and BCHR .
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of BCHR and its donors
• Monitor and update IOFs electronically

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders

III. Profile required.

Education and experience 

• Bachelor’s degree/Diploma in Logistics/Supply Chain Management or related field. 
• 3 years of direct work experience in relevant field
• NGO experience highly appreciated.
• Strong accounting management experience
• Supply Chain/Procurement experience
• Experience in procurement software (like LINK) highly appreciated
• Strong skills in organization and prioritization to manage important workload. 
• Good knowledge of Office software: Excel, Word, Power Point, Outlook.
• Excellent English level (written and spoken)

Desirable:

• Strong communication skill (written and verbal).
• Open minded and flexible.
• Adaptability to new context of intervention/new interlocutors. 
• Good written skills (reporting). 
• Organized. 
• Analytical skills.