Job Description

JOB TITLE:  Finance Offier
LOCATION:  Aden, Yemen (Frequent Travel to Marib)
CONTRACT DURATION:    8 months fixed term
START DATE:  ASAP 
SALARY GRADE: According to SIF’S National Staff Salary Scale

Organizational Profile:

Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability acrross the world, without proselytising or discriminating. It implements emergency relief, development programmes and adovacy programs. In Yemen, SIF implements programs to support vulnerable communities in different parts of the Country in various sectors. 

General Description of the Position:

Based in Aden, the Finance Officer operates under the direct supervision of the Administrative Coordinator. This role demands expertise in NGO Financial Management.

He/she is:

• Serve as an integral member of the finance team, playing a crucial role in financial operations, with 
• Part of the finance team, as a key player.
• The Finance Officer by assisting Administrative Coordinator is overall responsible for preparing Accountancy Verification, Budget Follow-ups and Treasury Forecast.
• Performing all actions and producing all documents, feedback and links that will allow the SIF to achieve its objectives and provide self-audit and monitoring capacity.

Duties and Responsibilities:

Objective 1: Budgeting and Financial Reporting

Activities:

• Follow & implement all SIF policies, procedures, grant compliance and documentation requirements.
• Preparation of Budget follow-ups until the 5th of each month.
• Updating of IRV record with paid payment daily and sharing with Admin Coordinator till the first of each month.
• Approved IRV Expenses should be mentioned in the Committed/Forecasted Expenses Colum of Budget Follow-ups.
• Monthly Preparation of Global Follow-up sheets & Presentations till the 05th of each month.
• ERP Expenses should be Matched with Budget Follow-Up Expenses.
• Prepare the flow plan for every new Project.
• Preparation of Treasury Forecast on the 06th of every two months.
• Preparation of budgets in light of SIF practices and Donor guidelines.
• Revision of budgets in light of SIF and donor requirements.
• Check and identify the gap in Software software-imported budget sheet Vs the approved budget in the Excel sheet.
• Preparation of monthly or quarterly financial reports for donors and SIF funded projects as per donor requirements.
• Preparation of the final reports of the project within one month after completion of the project.
• Recording all IRV validations in the IRV Database for recognition of the committed expense.

Objective 2: Accounting Management:

Activities:

• Accountancy Verification Finalization till the 3rd of each month.
• Identification of errors/mistakes/blunders and report to Admin Coordinator on the 4th of each month. 
• Verify the Cost Allocation.
• Verify the withholding Taxes.
• Verify the Accounting Codes.
• Verify Bank Reconciliations & Cash Counts.
• Check the Payment register and identify the late Payments daily.
• Ensured Third Party Codes/Payments should be matched in SAGA (like EOBI Payment, Security Money, Withholding Taxes, Internal Transfers, Staff Advance, and Advance Adjustments.
• Ensure the Salary charging is correctly done as per approved allocation.

Objective 3: Managing Cash Flows 

Activities:

• Regularly review and monitor cash balances in both capital and field offices to ensure sufficient funds are available for SIF operations.
• Prepare and update cash flow forecasts to anticipate future cash needs
• Coordinate and execute fund transfers between capital and field offices as needed, ensuring that all locations have the required cash for operational needs.
• Review and approve cash requests from field offices, ensuring they align with the budget and operational requirements before disbursing funds.
• Ensure liquidity by maintaining an appropriate balance between cash on hand and bank deposits, minimizing idle cash while ensuring availability for immediate needs.
• Ensure all cash management activities comply with SIF's financial policies and procedures, maintaining accurate documentation for audit purposes.
• Ensure the Salary charging is correctly done as per approved allocation.
• Deduct salary tax on staff salaries. 

Objective 4: Internal and External Audits 

Activities: 

• Preparation of the project financial report 
• Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.

Objective 5: Reporting and Coordination  

Activities:

• Importing the data into a Hard Drive.
• Weekly Reporting on every Thursday.
• Any other task assigned by the Direct Line Manager

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

Qualifications and Requirements:

• University degree in Finance or Accounting is required or alternatively 
• Minimum of five years of experience in a same role.  
• Good computer skills; word, excel, PowerPoint and database;
• Very good communication skills and team player, as well as ability to work individually;
• Fluency in English language is required 
• Demonstrated organizational ability is strongly desire;
• Accuracy in record checking.
• Ability and willingness to travel away from home.
• Flexibility and adaptability are required;

ETHICS AND PROFESSIONAL PRACTICE

Child Safe-Guarding Policy. SIF commit to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP), and implement all necessary measures to ensure that only those who are suitable to work with vulnerable people, in particular with children join the organization. This position is subject to criminal records disclosure and reference checks.