Job Description

Project Location:  Yemen, Aden 
Based: Aden Governorate
Job Title : Project Manager
Posting Date: 22 -Augusts -2024   
Application Deadline :  31 -Augusts -2024   
Languages Required:   English / Arabic  
    
Background

The Society for Humanitarian Solidarity (SHS) is a nonprofit humanitarian NGO based in the in Aden, Yemen. It was founded in 1995. The SHS provides assistance to refugees and migrants who arrive in Yemen every year. The organization also assists the local community in Yemen. The NGO won the Nansen Refugee Award, dedicated by the UNCHR. SHS has partnerships with UNCHR, OCHA, and WFP.

GENERAL JOB SUMMARY: 

Project Manager (PM) is responsible for planning, developing, monitoring and evaluating the assigned tasks of project activities. She/He will carry out managerial responsibilities of overall project activities throughout the project implementation period. She/He will be based at and with frequent visits to the operation project sites. The PM will be responsible of supervising all activities and ensure that the project is on the right track, achieving the planned targets, and indicators and performing all the respective activities.

ESSENTIAL JOB FUNCTIONS: 

Technical Support and Management:

• Project kick-off and presentation for project staff and related SHS Programme Manager.
• Develop the project micro-plan for implementation and monitoring & evaluation of activities and sets targets as included in the project description.
• Implement project activities according to the required standards/specifications in corresponding with the project timetable.
• Oversee the development of field staff capacity.
• Oversee the awareness sessions and trainings for staff, key stakeholders, and committees/BNFs’ representatives.
• Lead and manage the project team, ensuring clear roles, responsibilities, and effective communication.
• Responsible for mobilization and sensitization of key stakeholders and target community to ensure deliver the assistance to eligible BNFs and target project sites.
• Coordinate with the local authorities and target community committees/BNFs’ representatives for targeting and identifying project sites/locations in agreement with related based on project description, and related cluster and donor approach.
• Management of project livelihood activities in agreed mechanism with committees, key stakeholders and target BNFs based on project, sphere, related cluster and donor standards.
• Oversee situational and context analyses in target areas to ensure deliver the project activities and assistance to target BNFs with no harm.
• Supervise, plan, organize, and monitor all project activities carried out by the field staff.
• Develop project under the supervision of related Program Manager.
• Oversee project monitoring and evaluation activities, ensuring the achievement of project indicators and results at all stages of implementation

Administrative Duties:

• Hold final responsibility for all project payments
• Ensure that all received project fund are spent according to the project budget
• Efficient financial management for the project in compliance with SHS model and donor regulations.
• Oversee the implementation of secure and transparent food distribution processes, adhering to WFP standards and best practices.
• Ensure SOPs and guidelines are properly applied and adhered to SHS and donor standards
• Prepare weekly liquidity plan
• Approval of all purchases/contracting and budget line allocations
• Ensure for all purchases/contracting of goods/services/supplies are applied and properly documented in close coordination with the admin-fin and logistics department and Project HR procedures if possible.
• Evaluate staff performance and make recommendations.

Coordination and Representation:

• Agree and establish clear reporting and communication lines
• Work on developing and reviewing the project strategy in coordination with the concerned SHS Program, cluster, and local authorities at governorate and district level as well as target communities.
• Coordinate and communicate along with the relevant local authorities at governorate and district level, and representatives of target BNFs/communities within the project framework, ensuring their meaningful participation to respond to the local community’s needs based on project, cluster and donor standards.
• Oversee the implementation of project activities in coordination with other NGOs Project staff to ensure right targeting and avoid overleap.
• Coordinate among Project staff to ensure good implementation of activities and integrated approach and sustainable.
• Represent SHS and be active member in several meetings and events related to the Relevant clusters and working groups and report and update information to the related Program Manager.
• Perform any other related duties as required

Reporting:

• Responsible to produce required donor, project activities, and SHS reports and data using donor and SHS systems and tempests in coordination with the M&E Assistant.
• Supervise and submit periodic studies, assessment, survey and evaluation reports around project in time manner.
• Supervise the maintenance and archiving of reports, records, and technical documents
• Prepare and send news reports to the Media Officer on field project activities and field needs for beneficiaries on a regular basis (weekly, monthly).
• Verify the list of expenditures prior to finalizing the interim and final financial reports.
• Holds final responsibility for verification of all support documents’ completeness and correctness.

The role of the Project Manager is not limited to the specific duties mentioned above. It is subject to change with the evolution of the conflict and in accordance with SHS’s vision and mission. As such, the Project Manager is required to manage all unforeseen issues and circumstances in relation to SHS’s project and should remain adaptable to perform responsibilities that may not be mentioned above, as and when required.

SUPERVISORY RESPONSIBILITY: All staff related to the project.

ACCOUNTABILITY:

REPORTS DIRECTLY TO: Deputy Head of Programs/ Head of Programs 
WORKS DIRECTLY WITH: Administration/HR Manager. Operations Manager, Finance Officer, Internal Controller, and Field Coordinator

KNOWLEDGE AND EXPERIENCE: 

• University degree in Social Sciences, Administration Business specialization, or a related subject.
• At least 3 - 5 years’ experience working in protection, or management projects.
• Experience with project management cycle, budgets, and donor requirements.
• Previous experience in a humanitarian setting.
• Excellent interpersonal and representative skills (written, oral, cross - cultural).
• Experience working with governments, UN bodies, INGOs and local NGOs.
• Experience in donor relation.
• Ability to take initiative where appropriate to deal with difficulties encountered in daily work.
• Ability to adapt, change priorities according to the changing situation within a mission or the organization
• Ability to work within a fluid situation (changes within the team, location of programs, etc.)
• Ability to conduct work in a professional and mature manner
• Ability to deal with relations with local authorities as a representative of SHS
• Ability to manage local staff in a mature and impartial manner
• Commitment to the aims and principles of SHS.
• English and Arabic language proficiency (speaking, reading, writing)

SUCCESS FACTORS:

• Excellent written and oral communication skills
• Flexible and able to work well under pressure
• Capable of working collaborative with team members to achieve results
• Relates and works well with people from different cultures, genders, religions and backgrounds