Job Description

Position Request Form

• Job Title: Logistic Assistant
• No of position: 1 Position
• Grade: D2/G1
• Contract Type: Service Contract
• Duration: 12 Months renewable based on funding availability
• Duty Station: Based in Sana’a with regular field visits to other field Sub-Offices
• Probationary Period: Six months
• Department: Operations
• Reporting to: Logistic Officer
• Written Test: Required 

Duties and responsibilities:

• Assist in all procurement tasks as per Procurement Handbook.
• Prepare weekly records of logistics, fleet management activities.
• Update the procurement-tracking sheet on a daily basis.
• Liaise with main office on all items that are not locally available.
• Maintain regular follow up with suppliers to ensure timely delivery of goods as per contracts signed.
• Ensure assets register and inventory for the offices are up-to-date in all times.
• Constantly monitor inventory tagging and recording in accordance with the organization/Donor guidelines.
• Ensure the warehouse is managed according to warehouse management guidelines and records are well maintained.
• Ensure that all items in the warehouse are properly numbered and tagged, and all deliveries and goods issued are properly.
• Assist in vehicle fleet management including the distribution of medicines/ nutrition materials transport needs. 
• Ensure all vehicles meet requirements for safety, management of vehicle running logs, booking and assignment of vehicles.
• Assist in monitoring the car pool to ensure optimal use, which includes service and maintenance etc. Ensure that log books are always filled in and maintain an updated overview of expenses for each vehicle.
• Organize files and maintain them updated both manually and electronically.
• Prepare purchase requests, good receipt notes, and any other logistic forms.
• Assist in appropriate documentation of all logistics operations.
• Any other task as requested by direct supervisor.

Qualifications/Requirements:

• University degree in Engineering, Logistics, Pharmacy, Business Management or other related field,
• Minimum of two (2) years experiences in a similar position.
• Proficiency in English & Arabic is essential. 
• Computer skills: Microsoft Word, Excel, Internet, etc.
• Honest and trustworthy person.
• Ability to prioritize tasks and meet deadlines.
• Excellent verbal/written communication and interpersonal skills, with a demonstrated ability to establish effective working relations with the staff and other stakeholders.
• Able to work under pressure and under harsh living conditions.
• Ideally flexible to work beyond office working hours when needed.
• Excellent organizational skills, self-motivated and efficient, with willingness to pay attention to details.
• Excellent interpersonal and problem-solving skills, creativity and flexibility.