Job Description

Médecins Sans Frontières (MSF) is an International, independently funded, non-profit, humanitarian medical organization that offers assistance to populations in distress, to victims of natural and manmade disasters and to victims of armed conflict without discrimination and irrespective of race, religion, creed or political affiliation. MSFH is pleased to announce the following position based in Taiz-City: 

    Name:         FINANCE ASSISTANT
    Code:        AS01101

Identification

•  Name:  FINANCE ASSISTANT
•  Report to:  Project Finance manager 
•  Report to functional:  Project Finance manager
•  Area: HR & FINANCE
•  Location: Taiz city  
•  Level: 6

Main purpose

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager in following MSF standards and procedures, in order to ensure legal compliance and keep strict control over monetary resources to achieve project objectives.

Accountabilities

• Implementing cash management procedures in order to ensure the highest control and security, assisting the finance manager of project in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Following up of all expiring contracts dates and inform the finance Manager in order to leave enough time to arrange a renewal or look for some other alternative With the participation of the concerned managers.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Finance Manager in translating documents into local language and assisting in meetings upon request.
• Any other administrative task delegated by the Project Finance Manager.

MSF Section/Context Specific Activities

• Implementing the bank reconciliation process and updating the organization’s bank accounts (Yemeni Riyals & Dollars) on a regular basis and communicating with the bank in the event of any discrepancies to work on resolving them.
• Regularly following up with the bank to implement all transfers sent, as well as following up with beneficiaries to receive their checks.
• Assist the project financial manager in implementing the necessary procedures for monthly closings, including preparing the required reports according to the specified deadlines.
• Verify payroll calculations and update personal files to ensure accuracy, compliance with regulations and timely payment
• Involve  to budget monitoring, variance analysis
• Implement the process of aligning financial policies with other departments (e.g., purchasing, logistics)

Cash/Cheque

• Facilitate payment via Cash/Cheque
• Facilitate money transfer via Cash/Cheque
• Facilitate accounting transactions in UNIFIELD for the Cash/Cheque payments
• Facilitate complete BKK Documents of the Cash/Cheque registers of TCC

Online Banking

• Facilitate payment via online banking
• Facilitate money transfer via online banking
• Facilitate accounting transactions in UNIFIELD for online banking payments
• Facilitate complete BKK Documents of the bank registers of TCC

Contract Follow-up

• Following up on all expiring rental contract dates of Taizcity 
• Inform the Manager to leave enough time to arrange a renewal

Improve the communication, documentation, and reporting of rental contracts for Taizcity by collaborating with the Log Department.

Bookkeeping Documentation and archiving 

• Archiving documents (filling in the accounting stamp, placing the barcode, and uploading all accounting files to the sharing point (One Drive).
• Scan the complete BKK documents of Cash/Bank/Cheque/ of Taizcity  Office
• Facilitate the complete BKK Overview of the Taizcity  Office

Liquidity Management

• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes, and investigating any discrepancies.
• Ensuring strict compliance with cash control procedures for each cashbox/currency (daily cash control, weekly cash inventory, and reconciliations)
• Maintain a sufficient amount of liquidity for supply, logistics, medical, payroll, and operation of Taizcity Office
• Performing currency exchange operations when required.

Staff are not allowed to chew QAT during working hours. Under no circumstances are firearms/weapons allowed in MSF vehicles or on MSF premises. The above-mentioned activities and responsibilities are not exhaustive, and staff may be assigned additional responsibilities or tasks as required by their line manager.

Requirements

Education:    

• Desirable finance, business, or administration related diploma.    

Experience:    

• Essential previous working experience of at least two years in relevant jobs.
• Desirable knowledge in using  accounting software UF System
• Desirable experience in MSF or other NGOs in developing countries.    

Language(s):    

• English and Arabic essential.    

Knowledge:    

• Essential computer literacy (Word, Excel, Internet)    

Competencies:    

• Results and quality oriented.
• Teamwork and cooperation.
• Behavioral flexibility.
• Commitment to MSF Principles.
• Stress management.
• Service oriented.