Job Description

HR and Admin OFFICER 

Based in Mokha

Contextualisation

HI have been intervening in Yemen on and off for the last 12 years, with its actions initially focused on development issues, notably through the support to the development of physical and functional rehabilitation services for people with disabilities as well as through the capacity-building of the national networks of Yemen Disabled People’s Organisations (DPOs). 
Since 2015, HI interventions have been adapted to the current context of conflict in Yemen. With the support of different donors, HI has been supporting two hospitals and one physical and functional rehabilitation centre in Sana'a City, building the capacities of their key staff in early rehabilitation care and psychological first aid (including specifically for children), supplying rehabilitation equipment, and directly providing functional rehabilitation care and psychosocial support to war affected people (including through the donation of assistive devices and provision of Prosthesis). In 2017, these activities have extended to new facilities in and around Sana’a.
In parallel, HI implements inclusive humanitarian action, by increasingly piloting inclusive interventions and promoting disability inclusive coordination and programming through the coordination system and the inclusion task force, and technical support and capacity development to UN agencies, NGO’s and increasingly networks and focal points of persons with disabilities and awareness raising activity with communities.
HI activities are very consolidated in Sana’a governorate, Aden, which opened in 2019, and Mokha, which started implementing in 2020. Activities in Hajjah have been launched early 2022, and Hodeida activities started in 2022.

Under the line management of the HR Manager South, the HR and Admin Officer will support in the implementation of all HR and Admin activities in his/her geographical perimeter

Missions / responsabilities
Mission 1: Supports the quality of administrative management for HI staff in his/her area

• Rolls out personnel administration policies, processes and tools in his/her geographical area. 
• Organizes staff briefing on administrative aspects and local conditions of employment
• Prepares payroll related items; checks reliability of pay slips;
• Responsible for monthly payments like Hotel , daily worker payment and etc 
• Compiles requests for leave, absences and timesheet for national staff; reports all necessary information to line manager.
• Develops and monitors employment contracts for national staff; 
• Affiliates national staff in its zone to insurance: health insurance (social security and complementary) and professional liability insurance for health professionals. 
• Ensures the creation, updating, follow-up and archiving of the personnel administrative files by ensuring that personnel files are archived in compliance with HI’s rules.
• Prepares the documents requested during internal or external audits. 
• Implements procedures to ensure document compliance for potential audits.

Mission 3: Operational implementation of HR 

• Disseminates or sets up internal communication supports for the national staff on the fields related to the HR management;
• Accompanies the implementation of the stages of the HI HR cycle: Planning, recruitment, integration, objectives setting and assessments, development of competences, mobility and exit management and etc. 
• Supports the organization of training/workshops in its area. 
• Ensures the relay of information in the treatment of cases with the HR manager
• Participates in the identification of training needs, the development and monitoring of the training plan in his/her area.

Mission 4: Emergency Preparedness and Response: 

• Provide appropriate support to emergency response in her area
• Participates in the analysis of the capacities of its zone and its teams to respond to emergencies. 
• Contributes to the identification of preparedness measures and their implementation. 
• During an emergency response, mobilizes and adapts its service and its processes

Other skills

Management skills 

• Knowing how to make employees progress: developing the autonomy of employees
• Knowing how to position oneself to move forward
• Know how to simplify and prioritize

HR Skills

Emergency preparedness and response skills

Cross-sector skills

 Required for the position

• Qualification: Bachelor Degree in Business Administration.
• Experience: Minimum 2 years in the humanitarian field with at least 1 year’ experience as HR for INGO or UN or at least two years in the HR and Administrative Sector
• Ability to work under pressure with a high level of personal organization and flexibility
• High level of autonomy
• Time management and ability to meet concurrent deadlines
• Strong command of Microsoft Office Package
• Good communication 
• Commitment to humanitarian principles and to HI’s mandate 
• Strong interpersonal and intercultural skills
• Proactive, hardworking and discreet

TIME SCHEDULE

The working hours are the following: Sunday to Thursday – 8.00 to 4.30 (with 30 minutes lunch break). Note that the working time can go up to 48 hours per week (according to the local labor law) if it is required by the volume of activities and by the line manager.

CONFIDENTIALITY CLAUSE 

As the position is involved in sensitive topics, he/ she must observe absolute discretion within and outside the organization.  
A non-respect of this clause might have immediate dismissal as a result. 
Any breach of the above-mentioned responsibilities, of the Conditions of Engagement may be sanctioned by a written warning or immediate dismissal if appropriate.

Job Conditions

• The salary will be defined according to HI’s existing salary scale
• Based in Mokha, with regular movements to the field (Aden)
• 30 days leave/year + benefits (transport allowance, health insurance, life insurance)
• The working hours are the following: 8:00 to 16:30 (with 30 minutes lunch break) from Sunday to Thursday.
• Note that working time can go up to 48 hours per week (according to the Yemen labor law) if it is required by the volume of activities and by the line manager.