Job Description

Al-Awn Foundation for Development:

Al-Awn Foundation for Development is a local non-profit organization working in education, health, empowering third-sector institutions, and emergency humanitarian work.

Project Description:

UNHCR’s DAFI higher education scholarship program, best known by its acronym DAFI, plays an integral role in enabling refugees in Yemen to access higher education .Since its inception in 1992, the DAFI program has grown considerably, enabling over 2,240 refugee students annually to study at universities and colleges in 41 countries of asylum in 2014.

The DAFI program enables young refugees to continue post-secondary education and motivates refugee children to stay in school and succeed academically. For students and graduates, the DAFI program serves as a foundation for social and professional development, allowing them to build careers in competitive fields of employment. The social returns of the DAFI program exceed investment at the individual level. Highly educated refugees reduce economic and psychological dependence of whole communities in asylum, improving their self-reliance and preparing them for long-term solutions.

Job information:

• Job Title: Finance Assistant
• Work location: Aden 
• Contract type: full time
• Contract duration: 4 months, renewable based on fund and performance
• Date of commencement of work: As soon as possible.
• Repots to: Project Manager 

Job Purpose:

Finance Assistant is over all responsible for daily financial operations of the project and resolving queries promptly.

Main responsibilities:

• Maintaining complete books of accounts.
• Checking of all payment claims to ensure compliance of Al-Awn Foundation policy & procedures, valid Scheme of Delegation, In-country law and any other official regulatory authority.
• Ensuring that all program implementation activities require direct or indirect involvement of disbursement of hard cash to suppliers, contractors, and beneficiaries should safe guarded by segregation of duty.
• Actively participating in Budget vs. Actual review meetings.
• Preparing/reviewing financial data entry on daily basis.
• On monthly basis following-up prepayments (like rent, Internet service……. etc.) and manage the schedule.
• Ensuring preparation of staff monthly salary cost allocations whilst close coordination with admin assistant.
• Ensuring that bank reconciliations for all bank accounts are prepared on regularly basis.
• Assisting in tracing of all balance sheets accounts on monthly basis.
• Ensuring that daily financial matters are handled in a systematic, accurate and transparent manner.
• Monitoring cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. 
• Ensuring smooth financial implementation of projects.
• Submitting all financial reports in a timely manner.
• Preparing the quarterly, midyear and yearly finical report to the donor with the support o the PM.
• Performing other duties and tasks at the request of management.

Qualifications and Experience:

• A bachelor's degree in finance or accounting. 
• At least 2 years of experience in a similar position.

Skills:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgment.
• Ability to work quickly and accurately and attention to detail especially under pressure.
• Excellent MS Excel and analytical skills, ability to work with large amounts of data.
• Good organization and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible
• Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
• Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
• Knowledge of finance systems or any other automated financial systems.
• Good written & oral English proficiency.
• Experience of working for emergency responses.
• Efficiency and adaptability.
• Diplomacy.