Job Description

Position: Finance Coordinator 
Locations:  Sanaa, Yemen (With 20% country-wide travel at short notice)
Technical Supervisor: Finance Manager
Vacancy Reference Number: FC-Sana'a/24

PURPOSE OF DIVISION:

The overall aim of our financial response is to ensure enhanced access to effective and dignified financial assistance in operational day to day activities and assist to have increased support to program unites and guide program staff to implement the project activities in proper way. And to make controlling of the budget for all projects.
The Finance Division closely works with country programme team in identifying, planning, implementing, monitoring and evaluating the financial projects issues and to deal with the government needs such as tax, and social security by making good understanding to the local law as well as international law.

JOB PURPOSE:

Under the guidance of the FM, Finance Coordinator specifically is responsible to provide support to Finance department in terms of preparation of all financial reports, project reports, Project and Activities Budgets, Reporting/Controlling and monitoring of Budgets, supervision of the operations activities, and dealing with internal and external auditors when required.

SCOPE AND AUTHORITY

Scope of the Role: 

• Reporting to the Finance Manager, the Finance Coordinator has the responsibility to Financial and Accounting business Management.  Assisting FM in overall supervision of finance department at country office and field office.  Controlling Operations, HQ/Region Reporting, Preparation/Monitoring and Control of Budgets for various activities/projects.  Also, responsible prepare the financial reports / Project Reports in the light of IAS/IFRS/GAAP/Donor Guidelines, and to participate in External Audit as and when required. And Prepare Budget Variance Analysis Report

KEY ACCOUNTABILITIES

Responsibility for Resources: 

• Preparation of financial reports
• Ensure maintenance of accounting book records according to standards.
• Planning and budget
• Support overall Finance department and represent at different forums when required

KEY ACCOUNTABILITIES

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

• Supervising and ensuring finance department smooth functioning by providing required support and guidance to the team members.
• Making sure by support and supervision for timely project and monthly reports to region/HQ.
• Reviewing, updating and crossing checking all Budgets for local and international donors.
• Controlling and Monitoring of all Budgets.
• Developing and maintaining strong working relationships with all budget holders, providing sound advice on financial management and compliance.
• Assist Finance manager in time-to-time reviews and building of new policies & procedures concerning accounts and finance in accordance with the regulations of the statutory bodies.
• Financial reporting to Country office/Donors and Headquarter IRW on regular basis and making sure all deadlines with donors, auditors, authorities, HQ and region office are met on timely manners.
• Monitoring of financial procedures in field offices.
• Review of project accounts, cross checking reports against budgets, investigate differences and any variances to projections and resolve.
• Provides regular, comprehensive reports as requested by International Headquarters
• Coordination with external auditors and making sure all requirements are provided to satisfy audit needs.
• Deputizing FM at the time annual leaves or travels.
• Ensuring for compliance of all local laws for income tax, social security, annual returns and all other laws in the country.
• Supervising the timely monthly closing process at country office and field offices.
• Any other assignment as per the instruction of the line manager

PERSON SPECIFICATION

A) EDUCATION/TRAINING 

• Required: University degree in accounting. Master Degree in Finance / International Accounting Certification / YCPA is preferred.

B) EXPERIENCE  

• Required: Complete Knowledge of accounting and bookkeeping, financial procedure and financial management.
• Minimum 6 years of experience in NGOs or Minimum 4 years of experience in INGO sector in a managing position.

Desired:

C) Competencies Skills: 

• Flexibility. Diplomacy, tact and negotiation skills.
• Sensitivity to cultural differences, and the ability to work in Yemen cultural context. 
• Excellent Team work skills and the ability to build good relations both internally and externally. 
• Good language skills in Arabic and English. MS Word, MS Excel, Quick book / ERP,
• Operation Planning and Management Skills, Financial Management, Responsible, Confidentiality, Integrity, Punctuality, Trustworthy, Goal Oriented, Team Player

Other COMPETENCIES

Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results

Functional Competencies (Required):

• Formulating strategies and concepts 
• Planning and Organizing

Safeguarding 

• Understanding of and commitment to safeguarding, child safety, and protection from sexual abuse and exploitation principles.

PROBLEM-SOLVING (Thinking Environment)

• Ability to deal with a complex situation and solve issues and problems 

WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED 

• This position is located in Sana’a – Yemen, with 20% country-wide travel at short notice.

KEY WORKING RELATIONSHIP

• To network IR with partners (government authorities, agencies, local NGOs, etc)
• Maintain close working relationships with NGOs, relevant agencies, private sector, IROs and research institutes to promote and advocate for food security, camp management, and protection activities.