Job Description

Position in the Organization

• Reports to (Hierarchical):    HoM
• Job Family: Logistics
• Location:  Aden / Regular visits to other governorates 
• Contract duration: Up to end of April 2025 (renewable)
• Full-time contract
• Opening Date:  03th August 2024

Mehad mission

Mehad is a French and international health and solidarity NGO established in 2011 by a group of doctors to address the urgent healthcare needs of populations affected by the war in Syria and neighboring countries. In 2022, Mehad expanded to Ukraine in response to the Ukraine war. Recently, Mehad has included Palestine and Yemen in its areas of intervention.

In early 2024, Mehad conducted an exploratory mission to southern Yemen to assess the humanitarian situation, particularly the health system's needs and potential contributions to strengthening it. Based on the findings of this mission, Mehad will move from assessment to implementation by supporting a health project in Abyan Governorate, as a first project. This project aims to enhance the resilience and stability of the people in northern Abyan by improving their access to quality healthcare services. Mehad aims to develop new activities in the future according to medical needs assessment, in collaboration with MoPIC and MoH. 

Position summary

Planning, coordinating and monitoring all logistics related activities in the mission and providing support to medical activities, according to Mehad’s protocols and standards in order to ensure an optimal running of the project.

Role and Responsibilities

• Assisting the Head of Mission and Medical Coordinator or MAM in the definition and follow-up of logistics activities in the mission in order to identify and give a response to the needs of the targeted population
• Ensure and monitor the transport of goods and staff, communications, vehicles and engines, equipment/installation and infrastructures, communications, installation, safety and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions
• Ensure and monitor the implementation and maintenance of an appropriate supply chain for the mission. This can include one or more of the following areas:
  • Warehouse: Defining, coordinating and monitoring all Warehouse and Stock Management activities in the Mission.
  • Transport and Customs: Defining, coordinating and monitoring all activities related to the clearing and the transport of medical and non-medical goods for the Mission.
  • Procurement: Defining, coordinating and monitoring all procurement activities related to local, regional and international purchases of goods, transport, subcontracted works and services for the mission.
  • Any other supply activity
• Implementing and follow–up of all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.)
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission/projects security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Head of Mission any problem that may arise. For this purpose, the Logistics-supply manager will have to create an appropriate environment to facilitate security exchange of information
• Ensure compliance with relevant laws, regulations, and Mehad policies in all logistic activities.
• Work with the HR/Fin Project Manager to meet financial and administrative reporting requirements

Qualifications, experience and skills :

I.    Academic background

[Required]    Essential secondary education and technical diploma or technical university degree, preferably as an engineer

II.    Professional/Practical Experience

[Required]    Working experience of at least two years in relevant and similar jobs
[Required]    Experience working with INGO is required
[Preferred]    Experience with institutional funding project implementation is a plus

III.    Skills and attitudes

• Strong drive to meet deadlines, organizational skills, and the ability to work under pressure
• Sound understanding and devotion to professionalism
• Strong analytical and problem-solving abilities
• Excellent communication and problem-solving abilities
• Ability to deal with stressful situations
• Excellent written and oral communication in English
• Proficiency in relevant computer applications

IV.    Work locations 

• Main workplace is in Aden 
• Regular visits to the projects on various governorates (Abyan, etc.)

V.    Others

Languages : Ability to read, write and communicate professionally in English is mandatory, 
Local language is mandatory.
Essential computer literacy.
This job description may be amended in line with the activities or evolution of the Mission.