Job Description

Job Title: Senior Officer, Finance

Location: Yemen - Sana’a, YE (Primary)

Yemen Office: Ibb/Taiz

Category: Finance International

Date Needed By: 8/1/2024

Program Description (Background)

Job Description

JOB SUMMARY:  A Senior Finance Officer is responsible for all aspects of financial management of the country program, ensuring compliance with International Medical Corps internal policies and procedures as well as donor and in-country regulations. The position is responsible for providing all transactional financial services, including, but not limited to payroll, reconciliations, accounts payable and receivable, financial reports. The position coordinates with the program team in terms of payments, tracks and analyses pipelines, prepares donor reports, assists in audit visit preparation, etc.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

• Manage daily program-wide finance and accounting functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables. 
• Plan and implement systems for financial operations in the country office and in area program offices in accordance with the International Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance. 
• Contribute to the continuous improvement of financial/ accounting systems, transactional processing, procedures and processes
• Prepares monthly pipelines and ensure balances and allocations are matching with the accounting records. Review estimated expenses prepared by the program team and provide input, as needed.
• Follows up on TM1 system entries on a monthly basis in collaboration with program team, makes sure budgets and budget amendments are duly entered and available in the system. Ensure that Variance analysis is reviewed, correct and updated and that monthly pipeline reports are completed and submitted to HQ timely. 
• Prepare internal and external financial reports, ensure that reports are reconciled with accounting records and in line with internal and external policies and rules. This includes, but is not limited to: donor financial reports, applicable reports for the submission to government bodies, internal IMC schedules and reports. 
• Works on preparation of audit schedules, facilitated and assist in annual and other project specific audits. Implement audit recommendations and work on resolving audit findings, as applicable. 
• Work on preparation of monthly financial reports, and respond to any other finance related task requested by country office and/or HQ offices e.g. International Finance. Ensure that proper report approvals are obtained. 
• Work with the rest of the country office team members on budget and budget amendments preparations. Ensure that needed budget amendments are communicated and addressed timely. 
• Ensures stored finance files are listed physically and electronically and kept up to date.
• Reviews all submitted PR’s and procurements steps (offers, bid summary, PO) and collects necessary signatures.
• Cooperate with all departments regarding all checks/bank transfers, in order to proceed all payments within the timeframe agreed. Processes incoming invoices and vouchers, ensuring that these are properly approved, stamped and coded.
• Prepares, processes and reviews accounting entries into Costpoint-Deltek.  Ensures there is proper supporting documentation for all payments and other accounting entries.
• Prepares Monthly Cash on Hand and Bank Reconciliations, and Cash/Bank transaction journals (CTJ/BTJ) in addition to the Average Exchange Rate Calculation
• Ensures that transactions are complete and accurate. Reviews coding on all vouchers/General Ledger for all valid accounts. Review accounting entries prior to submission of the monthly report to HQ office
• Ensures monthly accruals are well prepared, calculated and registered into the system after being reviewed and approved. 
• Updates and reviews analysis of Accounts Receivables and Accounts Payables on a monthly basis. Keeps track on all Accounts Receivable and Accounts Payable balances, address all necessary adjustments with the supervisor before month close end.
• Oversee monthly and quarterly VAT reporting and ensure that financial reports are submitted to different government bodies, as applicable. 
• Oversee preparation of weekly and monthly cash flow.  Plans and requests cash disbursements.
• Train and coach other finance staff members in the country office 
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a 4-year University Degree in Accounting, Finance or Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriate;
• Typically, 4+ years of relevant and progressive experience working in finance/accounting
• Knowledge of varied donor financial regulations such as USAID, DFID, ECHO, UN donors
• Knowledge of accounting principles; experience with accepted accounting principles. 
• Experience working with INGOs preferred 
• Demonstrated understanding of and experience using accountability and accounting practices;
• Experience in working with computerized accounting systems, experience with ERP systems preferred;
• Must be able to carry out responsibilities independently with minimal technical support from within the organization;
• Committed to continuous learning; willingness to keep abreast of new developments in the field. 
• Excellent communication and customer relations skills.
• Ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.
• Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements;
• Fluency in English, written and oral is required. Additional ability to read, write and interpret, technical and non-technical in another language may be required according to post position and official country language, such as French and Arabic.
• Additional Technical or Language Requirements

CODE OF CONDUCT

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

SAFEGUARDING

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, and any form of trafficking in persons.

EQUAL OPPORTUNITIES

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Closing Date

7/11/2024