Job Description

Position: Project Coordinator- Readvertised 

Locations:  Sana’a 

Technical Supervisor: Project Coordinator

Vacancy Reference Number: PCFSL- SNA/24

PURPOSE OF DIVISION:

The Food Security and Livelihood (FSL) Programs Division closely works with the country program team in identifying, planning, implementing, monitoring, and evaluating development and emergency projects and programs in collaboration with local, national, and international partners. 

Currently, FSL focuses on the Recovery and Development of strategic areas and supports communities to develop a sustainable livelihood, coherent microfinance system, food security, water sanitation, health, and nutrition based on social cohesion and community participation to support communities affected by conflict, civil war, natural and man-made disasters. The overall objectives of the FSL division are to alleviate poverty and suffering of human kinds by providing them with long-term sustainable programs, improve the health conditions of the targeted beneficiaries,  increase access to food for vulnerable families through involvement in conditional cash interventions such as Cash for Work (CFW), Cash for Apprenticeship (CFA), and Food for Assets (FFA) programs, increase households income, and rehabilitees food security assets in areas with a high level of food insecurity, where vulnerable households’ livelihood assets are at near collapse and coping strategies are almost exhausted leading to spiraling extreme coping behaviors like sale of houses, land, and productive assets which is greatly compromising their household food security status and reduce malnutrition rate of women and children in collaboration with international donors, INGOs, and UN agencies. 

JOB PURPOSE:

The project coordinator is responsible for the overall management and implementation of the multi-sectoral IRY FSL, Health, Nutrition, and WAHS programs. In close collaboration with the senior management, the Project coordinator will be responsible for leading the project and implementation. The Project Coordinator will oversee the coordination and administration of all aspects related to the project activities, including but not limited to planning, organizing, and leading staff. The project coordinator ensures alignment with all policies and strategic plans of partners and governments. 

KEY ACCOUNTABILITIES

Job Responsibility :

Essential Duties and Responsibilities:

Strategic direction and project implementation and management. 

• prepare and oversee project implementation to ensure appropriate and timely delivery of project activities (for example, monitoring against log frames) 
• ensure that services are delivered on time and on budget, manage program budget lines and ensure proper and effective use of program resources, manage project team
• Ensure that staff have work plans in place and following up with team members regularly to ensure that activities are on track. 
• Develop project response plans, prepare timely project and donor reports on project activities
• , identify project supply needs and coordinate with the logistics team to put in place a sensible phased procurement plan. 
• Work closely with the Monitoring & Evaluation team to put in place a sector M&E plan ensuring this links to reporting requirements, and capacity build technical field staff in carrying out the work. 
• Work closely with the accountability lead to put in place accountability activities for your thematic area, ensuring that feedback from all relevant stakeholders is considered in Multi-sector integrated  program design, and ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter, CHS, and FSAC. Health cluster standards, MOPHP guidelines ,and protocols.
• Participate in planning and adjusting the program design to ensure achievement of all the strategic objectives.
• Lead, supervise and manage the program team, providing a clear vision and strategic direction for the program implementation and management.
• Supervise and support the technical and key personnel of the program.
• Introduce innovative ideas and approaches to project issues where relevant and identify opportunities for synergy and inter-sectoral cooperation.
• Ensure effective program management, including budget oversight and monitoring of the program progress towards achieving results.
• Prepare annual and monthly work plan, procurement plan and budget, cash flow forecasting, according to IRY and donor rules and regulations.
• Ensure compliance with all relevant administrative and financial policies and procedures of donors. Ensure that annual work plan, and quarterly and annual reports are produced and delivered on time and in high-quality reports which meet IRY and donor requirements. 
• Ensure systematic and effective implementation of the program through extensive and regular field visits to accessible field offices, projects locations, and implementing corrective measures to keep the projects on the right track. 

Networking and Partnerships:

• Participate and/or contribute to training, relevant conferences, workshops, and meetings that will enhance program representation and knowledge sharing. 
• Establish and maintain professional relationships with Government authorities/ministries and departments, clusters, UN agencies, and NGOs involved in the Supervised Portfolio, and actively participate in coordination meetings in the hub/AOR.
• Ensure strong communication and coordination with FSAC, WASH, Health, nutrition clusters, MoHP, GARWSP and other respective authorities, as well as INGOs, NGOs, UN agencies operating in the hub/AOR.

Human Resource Management and Development:

• Actively participation in Hire, manage and provide guidance to all project staff to ensure that program targets are met. 
• Provide leadership and make adjustments to the organogram as needed to ensure effective management and supervision.
• Create opportunities for staff development in coordination with Human Resources and ADRA Germany. 
• Ensure appropriate training and capacity building activities for supervised project staff members, to support high quality program implementation at field sites.

Monitoring, Evaluation, Accountability and Learning:

• Supervise and guide the Monitoring, Evaluation, Accountability and Learning (MEAL) to lead all project monitoring, evaluation, learning and dissemination efforts. 
• Ensure good practice by supporting the development of strong MEAL mechanisms and identify gaps in the standards of delivery through a robust monitoring process.
• Ensure that the program monitoring tools and system are in place to ensure high quality implementation by partners.
• Identify and carry out operational research related to the portfolio and proper dissemination of results.
• Ensure project and other relevant data are used for decision-making to guide adjustment of projects activities or strategies for effective implementation
• Any other tasks as requested by the supervisor.

Capacity Building

• Identify learning and training opportunities for project staff and partners.
• work as a mentor and role model for less experienced staff. 
• build capacities of government and ministries staff where necessary. 
• build capacity of local partners’ staff and ensure that technical and managerial skills are smoothly transferred to local staff through formal training and on-the-job training.

PERSON SPECIFICATION

A) EDUCATION/TRAINING 

Required:

• Essential bachelor's degree in business administration, health or civil engineering or a relevant field with a minimum of four years experience in managing projects, preferably multi-sector interventions. 

Preferred: 

• A master's degree in a relevant field is advantageous.

B) EXPERIENCE  

Required:

• Minimum Four Years of strong program/project management experience of large projects with INGOs/NGOs.
• Previous expertise in managing multi-sectoral projects, at least two out of three, FSL, WASH, or Health.  

Preferred: 

• Previous experience in managing Multi-sector integrated project including Health, FSC, and WASH activities. Project/s. 

C) COMPETENCIES

• Knowledge of the humanitarian sectors, and excellent knowledge of project’ life cycles.
• High skills in planning and delivering multiple activities of high quality within strict deadlines.
• Proven skills in team management, reporting, analytical skills and problem solving.
• Excellent oral and written communication skills in English and Arabic language.
• To be able to work well under administrative and programmatic pressures, and to be flexible to adapt to changing requirements. 
• Good interpersonal skills including the ability to listen, sensitivity to other people’s views and perspectives, and conflict resolution. 
• Demonstrated capacities to establish and maintain strong, collaborative working relationships with government officials, local organizations, communities, and other stakeholders
• English-language proficiency (speaking, reading, writing). 
• Ability to work under pressure with limited support and minimum supervision
• Good writing and reporting skills. 
• Ability to multi-task and meet deadlines. 
• Proficiency in computer applications (MS Word, Excel, Powerpoint). 

D) Other COMPETENCIES

 Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results

Functional Competencies (Required):

• Formulating strategies and concepts 
• Planning and Organizing

PROBLEM SOLVING (Thinking Environment)

• Ability to deal with a complex situation and solve issues and problems 

WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED