Job Description

Open to Internal and External Candidates

Position: Senior Program Assistant (WASH Data Management & Reporting)
Organizational Unit: WASH
Duty Station: Yemen, Aden
IOM Classification: G6
Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
SVN No.: SVN2024.036
Estimated Start Date: As soon as possible
Closing Date: Thursday , 4th July 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the direct supervision of the Program Coordinator (WASH) the successful candidate will be responsible to support information collection, data management and reporting of all aspects of Water, Sanitation and Hygiene (WASH) programme, implemented by IOM.

Core Functions / Responsibilities:

1.    Support IOM WASH unit with preparation and organizing assessment, monitoring, evaluation, data management including geo-database preparation and maintenance data analysis and preparation of reports including recommendations, and maps.
2.    Support to facilitate effective information management workflows in relation to operations and programmatic implementation; perform regular monitoring as per agreed project indicators and timelines; update activities status and support to prepare progress reports. 
3.    Produce and update standard information products based on IOM WASH 4W data, including maps, infographics, dashboards and district profiles on a regular basis. And support need-based analysis through data management, GIS analysis to identify targets, coverage, gaps and end line survey components of WASH.
4.    Facilitate effective use of designated information systems, including offline and online platforms, application tools, and other systems to manage the implementation of information management mechanism. And support in developing monitoring tools and use Kobo platform to maintain digitally data gathering and analysis.
5.    Assist in development of project monitoring framework and guideline of project/program activities under IOM direct implementation as well implemented through partnership and update on periodic basis.
6.    Draft the donor report at interim and final stage and share with WASH Officers, Programme Manager for review and finalization to submit PSU.
7.    Coordinate development and enhance integrated approach for need assessment, data collection, data gathering, filter and generation of information, and produce working maps as required by WASH programme and external circulation.
8.    Keep accurate and pertinent records of all correspondence, project development and reporting files and administrative information for future auditing.
9.    Report WASH activities to Yemen WASH Cluster on monthly basis in timely manner as well as respond to all IM related requests.
10.    Perform such other duties that may be assigned by the Programme Coordinator (WASH).

Required Qualifications and Experience

Education

• University degree in statistics, social science, Information Technology, development planning, geography and urban planning or a related field from an accredited academic institution with four years of relevant professional experience; or
• School diploma with six years of relevant professional experience.

Experience

• Experience in collection, consolidation, storage, and analysis of quantitative and qualitative data from multiple sources.
• Experience in succinct information analysis and report writing.
• Good understanding of design and development of Monitoring, Evaluation, Learning and Accountability methodologies and tools.
• Previous experience in establishing and managing complaint-response mechanisms.
• Knowledge of digital data collection platforms and methodologies including Kobo platform and GIS is mandatory.
• Excellent computer skills: excellent knowledge of MS Word, Excel, PowerPoint and email/internet software, statistical analysis packages.
• Good skills in training and capacity building in M&E.
• Knowledge of SPSS and Access database is an advantage.
• Previous experience monitoring WASH activities and/or GBV activities is an advantage.

Skills

• Accountability – takes responsibility for action and manages constructive criticisms; creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA); ability to treat all persons of concern with dignity, respect and without discrimination; follows up tasks to ensure timely completion; execute tasks in a timely and accurate manner.
• Client Orientation – works effectively with all clients and stakeholders.
• Continuous Learning – promotes continuous learning for self and others.
• Communication – communicates clearly and constructively; coordinates and corresponds in a clear and concise manner.
• Creativity and Initiative – proactively develops new ways to resolve problems; takes initiative and drives high levels of performance management.
• Planning and Organizing - plans work and sets goals within area of responsibility; allocates appropriate times and resources for own work and that of team members; prove ability to work independently with minimum supervision.
• Professionalism - displays mastery of subject matter; ability to work harmoniously within a team from varied cultures and professional backgrounds; incorporates gender, age, disability and diversity-related needs, perspectives, and concerns, and promotes equal gender participation; demonstrates commitment to gender equality and prevention of GBV
• Teamwork – contributes to a collegial team environment.
• Technological Awareness - displays awareness of relevant technological solutions; and sustainability; seeks to improve efficiency in tracking, monitoring and evaluating.

LANGUAGES

For this position, fluency in Fluency in Arabic and English is required. is required (oral and written).

Required Competencies

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

VALUES

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Other

• Internals of the Organization and NMS candidates , will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Females with the above qualifications are encouraged to apply.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.