Job Description

JOB VACANCY

SOLIDARITES INTERNATIONAL launches the External recruitment of a Logistics Manager.

(Qualified Female candidates are highly encouraged to apply)

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION 

Goal/Purpose of the Position:

Supply Management

• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files 
• Manage the Solidarités International purchasing procedures and those from donors funding the programs.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints 
• Receive, approve and process requests for quotes and internal order forms
• Ensure that budgetary lines related to logistics are monitored and observed
• Supervise the preparation of purchasing documents and draft the contracts  
• Participate in the drafting the call for tenders
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Select suppliers and negotiate prices, deadlines and delivery methods
• Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
• Ensure that dealings with suppliers are monitored 

Vehicle Fleet Management 

• Negotiate vehicle rental contracts
• Supervise the planning and execution of maintenance and repair work on mission vehicles 
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
• Check that vehicle log books are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded 
• Prevent the misappropriation of fuel and spare parts
• Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored 

Equipment/Telecommunications Management

• Update inventory in real time
• Optimize distribution of materials according to task needs
• Organize the installation, safe-guarding and monitoring of materials
• Install communication means and ensure that they are regularly maintained
• Train teams in the use of these communication means

Management and Monitoring of IT Equipment

• Update antivirus software

• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions

Supplies Management

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions and monitor expiration dates
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct 
• Supervise monthly physical stock inventory

Human Resource Management

• Analyse and quantify logistics personnel needs 
• Recruit, train and supervise the logistics team
• Conduct performance reviews for members of the logistics team
• Organize formal team meetings at regular intervals

Security

• Implement team safety measures as determined by the coordination team 
• Train teams in safety rules and procedures
• Pass on any security-related information to his/her line manager 

Reporting/Capitalization

• Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide the logistics coordinator with all information needed to draft intermediary and final reports
• Pass on purchasing reports for closed programs to the coordinators at the established frequency

ORG CHART POSITION (reporting and functional relationships)

• Line manager:  Field coordinator/Base manager
• Line report(s) on base: Entire base logistics team
• Functional manager:  Logistics Coordinator
• Functional report(s):  -

Profile required

• Technical education and significant experience in the logistics, supply Chain management.
• Previous experience in Logistics management, managerial or supervisory role (2 years) a prerequisite.
• Experience in tensed context in terms of security is mandatory.
• Experience in remote management is an asset.
• Experience in supporting the implementation of WASH/Shelter and FSL is an asset.
• Expertise in supply chain.
• Strong knowledge in transport/fleet management
• Familiarity with supply chain/logistics software required.
• Proven management skills
• Knowledge in security management, an asset
• Good and proven writing and spoken English are required.
• Arabic speaking is an asset.
• Multi-project support experience.
• Strong interpersonal skills.
• Skill transfer ability highly appreciated.
• Anticipation and self-organization capacities.
• Stress management capacities.
• Willingness to work in complex and volatile