Job Description

Job Title: Liaison & Security Coordinator
Status:  Full-time
Duty Station: Sana’a – AL-Hodeida – Raymah 
Duration: 1 Year
No. of Posts: 1

An Overview about ADO

Abs Development Organization for woman and Child (ADO) is a well-established national, humanitarian, developmental, non-profit and non-governmental organization, founded in August 1996 by a group of Yemeni girls to provide a better life for women, children, and youths. ADO has been operating in Yemen for more than 27 years with an outstanding coverage to the deprived rural areas located on the coast of Tehama and other various areas in Yemen aiming to get rid of poverty and infectious diseases. Since its inception, ADO has implemented over 213 developmental and humanitarian projects. According to ADO latest cumulative statistics, by end of the year 2021, a total of  6,695,412 people were benefited from these interventions. Consequently, the organization has established itself among the most effective civil society organizations in Yemen that are working on issues related to livelihood, health, education, and WASH supporting women, children, and youth. Operating from its Headquarter office in Sana’a, and through its branch offices in Al-Hodeidah, Hajjah, Abs, Raymah Taiz and Aden, ADO provides educational, health, livelihood and WASH services to urban and rural communities. As ADO believes that women are the essence of life, it has devoted all its activities and programs to empower and educate women who will lead to a modern and just state. ADO also believes that protecting and caring for children will result in a prosperous future; free from crime and terrorism. Furthermore, ADO believes that youth are the potential and driving force of any modern civil society.

Job objectives/ Scope: Liaison & Security Coordinator

Supervisory responsibilities: Security Guards

Reporting to: Supply Chain and Logistics Manager

Position Overview: Follow-up and ensure best government, authorities relationship Support to management, project and office staff are provided with respect to timeline, sensitivity. Complying with the highest ethical and integrity and ethics.

Duties and Responsibilities

General tasks and duties:

1. Being fully responsible for security and protecting the organization’s assets from theft.
2. Following up on providing transportation for all employees in the organization.
3. Following up on providing transportation for all tasks for all departments during and outside official working hours.
4. Informing the Supply Chain and Logistics Managerof the requirements of the relevant authorities in coordination with the programs, branches, and the Executive Director, regarding the organization’s activities/development/humanitarian activities.
5. Creating an effective procedures matrix to address outstanding issues with the authorities in coordination with the Branch/Office Manager and the Finance and Partnerships Manager.
6. Working with branch offices to find positive solutions to challenges. Updating the procedures matrix periodically and informing the Supply Chain and Logistics Manager about the extent of progress achieved, and highlighting the security issues that need immediate resolution.
7. Participate in follow-up meetings with the relevant authorities and technical colleagues when necessary, in coordination with the Supply Chain and Logistics Manager.
8. Regularly informing the current security situation, especially regarding changes in protocols that could affect the organization’s programs in Yemen and the region.
9. Coordinating and following up on the process of obtaining visas when needed (entry, exit, exit and re-entry, residence, work permit...), visa renewal, extension and cancellation and ensuring their completion in a timely manner.
10. Following up on travel permits with the relevant authorities and notify the relevant employees upon receipt.
11. Maintaining a good archiving system for visas and travel permits.
12. Conducting a continuous and dynamic assessment of the risks at the general level of the situation in Yemen and the organization’s areas of work.
13. Ensuring all records are completed correctly and responsible for ensuring oversight.
14. Making unplanned visits to the guards periodically.
15. Ensuring that office doors are locked and closed during non-working hours.
16. Monitor the building and ensure that all security measures are available or inform the Supply Chain and Logistics Manager if they are not available (including fire extinguishers and first aid supplies....).
16. Ensure that vehicle management rules are respected in accordance with the security rules applicable to vehicle movements, and that the relevant tools are used correctly (movement plan, movement records).
18. Keeping documents, records, files and reports related to his work and works to constantly update and maintain them.
19. Providing internal safety and security training for all employees.
20. Monitoring the organization’s movements and intervene immediately when needed.
21. Preparing the monthly report and submitting it to his/her direct manager.
22. Performing any other tasks assigned by the direct manager.

Career Path/ Career Cluster: Supply Chain and Logistics Manager

Experience and Qualifications    

• Bachelor’s degree in a relevant field (e.g. Security, Safety, Admin, Management, Communication or Humanitarian field).
• At least 3 (three) of work experience with non-governmental organizations in security and communication management.Required skills and training:
• Formal security qualification or advanced training in security management.
• An advanced level of understanding with the mechanism and method of work of non-governmental organizations.
• Dynamics and flexibility as well as understanding of context and different players.
• Experience in liaising with SCAMCHA, MOPH, civil, police, migration and military governmental authorities, as well as with regional, national and international institutions.
• Strong analytical ability, skill and creativity in developing the security role within programs and ensuring more effective support to line management.
• Ability to balance security software requirements.
• Maintain appropriate security advice and coordination for NGOs.
• Good knowledge of spoken and written English.
• Good skill in using Microsoft Office applications (Word - Excel - PowerPoint - Arabic and English typing - emails).
• A high sense of security and mentality.
• Strong physical structure and high health fitness.
• High communication skills with others.
• Fitness, tact and good behavior in difficult situations.
• High ability to focus, audit and observe.
• Light-footed, with high kinetic and physical energy.
• Patience and tolerance to work under different pressures.
• Skills in using personal weapons, riot control means, and individual fighting methods for self-defense required to be used by guard personnel to protect the organization.
• Skill in preparing administrative reports.
• Knowledge of the approved systems and regulations in the field of occupational security and safety.
• Ability to use computers, especially office programs

skills    

• Planning, business organization and time management
• Coordination and follow-up
• Communication
• The ability to make decisions
• Analysis skill
• Using the automated financial system ERP
• Knowledge of warehouse management
• Accounting skills
• Preparing and writing reports
• Proficiency in using computers according to job requirements

Gender: Female /Male