Job Description

Open to Internal and External Candidates

Position: Senior Technical Assistant (Engineering)
Organizational Unit: Engineering Support Unit (ESU)
Duty Station: Yemen, Aden
IOM Classification:  M6
Type of Appointment: Third Party Contracted (TPC) MPH Monthly Contract, 6 Months (With a possibility of renewal)
CFCV No: CFCV2024.048
Estimated Start Date:  As soon as possible
Closing Date:  Wednesday, 25th September 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the IOM Head of Sub Office and the direct supervision of the National Project Officer (ESU), the Senior Technical Assistant will provide support through the following activities, In particular, s/he will:

Core Functions / Responsibilities:

1.    Coordinate the implementation of the activities required for the successful completion of the Engineering support unit activities under the various Programs, following closely the donor(s) requirements and the directions of the Technical Officer (ESU).
2.    Monitor that the IOM project activities meet their intended scope, time and budget as per the project’s work plan as designed by the Technical Officer (ESU) and inform of any delay or workaround required for timely completion of activities.
3.    Prepare and or review technical specifications, BoQs, drawings of the Engineering infrastructure planned to be implemented as necessary.
4.    Providing on field technical support on the success completion of projects as per quality requirement, on time and within budget.
5.    Monitor the project implementation by performing regular visits to the areas of operation, verify that materials are being properly utilized and that Engineering items are effectively distributed to the beneficiaries. Follow up the schedule with contractors and prepare completion certificates. Work closely with the administrative units of IOM to coordinate adequate contracts management; close out procedures and final payments to the contractors.
6.    Plan and coordinate procurements in line with approved specifications or BoQ, working in close coordination with the procurement and logistics unit to ensure that the required materials and items are procured and delivered to the respective sites in a timely manner.
7.    Maintain effective and active communication with all the stakeholders. Prepare and submit regular progress reports to the Technical Officer (ESU) indicating progress, constrains and requirements for project completion. Ensure that project data and information is archived and shared appropriately.
8.    In coordination with the relevant colleagues, ensure that all relevant permits and authorizations are obtained from the local authorities to guarantee project stability and good relations with the local government.
9.    Provide necessary information and documentation for the preparation of project proposals for IOM to contact potential donors. Contribute to contingency planning for possible Engineering emergency response if required.
10.    Providing capacity building trainings to field staff and maintenance committees on care and maintenance and engineering software.
11.    Perform other duties as may be assigned.

Required Qualifications and Experience

Education:

• Bachelor’s Degree or higher in Engineering (Civil or Architectural).

Experience:

1.    Minimum of 6 years of experience (Four Years for master’s degree holders) in the implementation of Engineering related projects preferably in the Humanitarian Field.
2.    Knowledge of CAD, GIS, Excel, Outlook,
3.    Excellent Monitoring and Evaluation Skills;
4.    Organizational Skills; Accuracy;
5.    Ability to work with minimal supervision.

LANGUAGES: Fluency in English and Arabic is required.

Required Competencies:

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. 

VALUES

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism - displays mastery of subject matter

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.