Job Description

Program Assistant Vacancy in NPA Yemen 

• Duty Station: Yemen (Aden)
• Ref: PA/2024
• Posted: 14 September 2024
• Closing: 26 September 2024

Norwegian People's Aid (NPA) is a humanitarian organisation committed to providing support in contexts affected by conflict and disaster. We work to empower communities through our programs and partnerships, focusing on protection, humanitarian response, and sustainable development. NPA Yemen is seeking a motivated and skilled Program Assistant to join our team in Aden.

Job purpose.

The Program Assistant (PA) will support NPA Yemen's documentation, report writing, and coordination efforts to enhance program support for the Country Director (CD) function. The incumbent will be responsible for program proposal writing, reporting, and communications related to program activities and engaging with relevant coordination bodies within Yemen.

Responsibilities:

• Documentation and Reporting: Prepare, write, and submit program proposals and reports, ensuring adherence to donor requirements and organisational standards.
• Coordination: Actively engage with relevant departments within NPA Yemen programme. 
• Administrative Support: Assist the HR and Admin Officer in planning, implementing, and monitoring program activities as assigned by the CD.
• Communication: Develop and maintain effective communication with stakeholders, ensuring program initiatives are promoted and disseminated effectively.

Required qualification

• Three years’ experience within the humanitarian sector in a programme role.
• Professional writing skills to a high standard and verbal proficiency in English with a minimum of 2-3 years of experience working with multiple donors, including proposal writing and reporting, preferably in the mine action, humanitarian and/or development sector.
• Relevant higher education (project management, international development studies, international relations, business management, communications/media or similar) or equivalent work experience.
• Proven ability to manage complex, time-sensitive activities and to prioritise effectively in a fast-paced environment.
• Communication skills (including photography, photo and video editing, social media management, and graphic design).
• Strong understanding of the humanitarian ecosystem in Yemen, including knowledge of UN agencies, civil society NGOs, and fundamental principles of humanitarian programming (e.g., Do No Harm, conflict sensitivity).
• Self-starter with a proactive approach to problem-solving, able to meet deadlines and adapt to changing situations.

Education

• Undergraduate degree in a related field.
• Excellent Arabic and English language skills, both written and verbal
• Good understanding of ICT systems and experience with MS Office applications, including Excel

Experience

Personal competencies

• Demonstrate a strong sense of personal responsibility and ethical conduct while upholding professional standards.
• Exhibit problem-solving abilities and resilience in handling challenges and proactively finding creative and effective solutions.
• Collaborative approach to work and engagement with colleagues and external stakeholders
• Ability to meet deadlines and work calmly under pressure with limited supervision.

Additional Considerations

• The holder of the position is to abide by the policies set by Norwegian People’s Aid (NPA), the NPA Programme in Yemen and to represent the organisation in a loyal and responsible manner.
• Strictly adhere to NPA’s rules regarding the confidentiality of information.

NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity. Qualified female candidates are strongly encouraged to apply.