Job Description

Pharmacy Supervisor

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. Today, MSF works in 23 hospitals across the country, and provides support to more than 17 health facilities across 13 governorates, in line with our principles of independence, impartiality and neutrality. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the Pharmacy Supervisor position:

Location: Mocha Project 
Contract Duration – 1 year renewable 
Contract type: Fixed – Term 
Reporting to:  Project Pharmacy Manager

MAIN PURPOSE

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. 
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. 
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. 
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression 
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs. 
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability. 
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context Specifics

• A permanent stock of essential medicines and supplies is maintained by assure adequate storage facilities are in place, organise the central medical stock, proper data collection system, regular monitoring and analysis of data and reporting of any abnormal consumptions. The drugs and supplies provided are conform to official quality standards by following up and documenting any quality claims and taking corrective actions. Ensuring the pharmacy Temperature and particularly the Humidity is within acceptable range. Any deviation shall be dealt promptly by aligning with Log department 
• Comply with national regulation in term of controlled drugs management in the project and responsible for submitting reports to authorities. 
• Supervise and direct the staff in the central pharmacy and technical support to dispensary and provide training for them as required to build their capacity. 
• Ensure the well-functioning of the pharmacy for day-to-day activities and follow up of distribution plans to end user units. Ensure a good distribution practice is applied throughout the pharmacy process. Provide support to the medical team in end-user units and participate in the supervision visits to the units and provide constructive feedbacks to the team in term of medications and medical supplies management.
• Ensure the quality of data including encoding of date in Isystock and follow up of encoding of the stock movement in stock cards. Supporting the pharmacy Manager in the Monthly Analysis of the mission’s medical stocks and following-up on its action’s points (donations, loans, emergency orders) according to the tasks split to be defined

Requirements 

Education

Bachelor’s degree of Pharmacy management in a certified institute. Candidate must be registered in Medical Council of Yemen

Experience

At least 2-years certified work experience as a Pharmacist in Hospital or retail pharmacy.

Language: 

Arabic and English essential

Knowledge: 

Essential computer literacy (word, excel and internet)