Storekeeper Assistant

Position

 Procurement and Logistics 

Management

Multiple Governorates

Location

Procurement and Logistics Manager 

Reports to

15/03/2024

Deadline

Receiving the materials received to the store/warehouse, matching quantities and specifications, arranging storing them in the designated places, maintaining their safety and securing them and disbursing the requests received from the competent authorities and preparing and shipping the order.

Job Summary

•   Receive the various materials that reach to the store/warehouse and matching their quantities and specifications and storing them according to their nature and in a manner that ensures their preservation in a manner consistent with the policies and organized procedures.
•    Storage and Supply all the necessary materials according to the approved policies.
•    Activating records for the materials stored and supplied from the store/warehouse.
•    Maintaining the store's assets in a way that ensures that they are not damaged.
•    Cooperation with inventory committees in the organization.
•    Follow up the request for materials when their assets in the store reaches the re-order point.
•  Prepare the Store cards, register the necessary information on them and constantly update them.
•   Organizing and arranging the warehouse assets in an easy -to -reach manner.
•   Record and re-receive the loaned and custodian materials from the store to the employees according to the assets.
•   Identify the tools, supplies, devices and equipment necessary for the workflow and secure them in line with the policies and organized procedures.
•   Preparing receipts for the equipment and technical devices by the competent companies.
•   Issue requests received from the competent authorities according to the issuing orders in accordance with the approved templates to prepare and supply the required tools to the requesting authorities.
•   Being in charge of the store assets
•   Taking into account the application of the grounds of occupational health and safety in the store.
•   Inform the line manager of damaged materials, tools and devices that need maintenance or destroyed
•   Preparing, submitting, documenting and preserving work reports
•   Providing the concerned authorities with any information about the store assets.
•   Preparing a monthly report showing the cost of store expenses and distributing this cost according to consumption centers in the center.
•   Request missing items in the warehouse when they reach the reorder point
•   Recording all materials contained in the automated and manual system
•   Commitment to the exchange policy in accordance with the approved official forms
•   Implement the mandated tasks entrusted by the line manager

Key Responsibilities

•  A university degree of no less than a diploma in the field of business management or accounting
•  Experience in the field of warehousing and logistical support in an organization with funded projects of at least 4 years.
•  Knowledge in the field of working in local and international humanitarian organizations.
•  Ability to work in difficult conditions, and work under pressure.
•  Good communication and mastery of Arabic and English, spoken and written.
•  Professionalism in all Microsoft Office programs and various material storage programs.

Qualifications and Experiences

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of Organization and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and ORGANAZATION policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

CODE OF CONDUCT

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, and any form of trafficking in persons.

SAFEGUARDING