Job Description

TECHNICAL ACTIVITY MANAGER_EXTERNAL

Médecins Sans Frontières (MSF) is an International, independently funded, non-profit, humanitarian medical organization that offers assistance to populations in distress, to victims of natural and man-made disasters and to victims of armed conflict without discrimination and irrespective of race, religion, creed or political affiliation. MSF is currently recruiting for the following position based in Taizz Houban:
    
Position in the Organization : Technical Activity Manager            

Reports to (Hierarchical): Project Coordinator (Tech)
Reports to (Functional): Logistics Coordinator / Deputy Technical Logistics Coordinator
Job Family: Logistics and Supply
Level:  9
Supervises (Function): 0

Main Purpose

Planning, coordinating, and monitoring all logistics activities in the project related to his/her technical activity (Electricity, Construction, WHS, Biomed, Workshop, Fleet, etc.) according to MSF protocols, standards and procedures in order to ensure optimal running of the project

Accountabilities

• In collaboration with the Project Coordinator and the Logistics Coordinator, planning, establishing and reviewing the activities for his area of logistics technical activity including its annual budget, in order to identify and give a response to the needs of the mission and the targeted population.
• Monitoring and ensuring the implementation in the project of his/her technical activity ensuring compliance to MSF standards, protocols and procedures, and reporting to the Project Coordinator on the development of the ongoing programmes. This can include one or more of the following activities:  
• Electricity: Ensuring the correct installations, maintenance and monitoring of the electrical equipment and set up
• Construction: Ensuring the correct implementation, maintenance and monitoring of the construction/rehabilitation projects in the mission
• WHS: Ensuring the correct implementation and monitoring of the water, sanitation and hygiene activities
• Biomed: Ensuring good functioning and proper maintenance and monitoring  of the biomed equipment
• Workshop/Mechanic: Ensuring good functioning of the vehicle fleet and other engines
• Fleet: Guaranteeing the adequacy of means for fleet and motorized equipment management
• Any other technical logistics activity
• In collaboration with the Project Coordinator, Logistics Coordinator and the HR Coordinator, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities pertaining to his area
• Ensuring technical support for his area of activity and provides coaching to logistics staff under his/her responsibility.
• Participating in monthly reports according to guidelines
• Performing delegated tasks according to his her speciality and as specified in his/her job description

MSF Section/Context Specific Accountabilities

• Technical support to constructions and rehabilitation works in hospitals, offices, and houses in Taiz Houban Project: design/drawings, bill of quantities (BOQ), collaboration with log team in the selection of contractors, work together with field team in the detection of (future) needs in construction, improvement or rehabilitation of the structures MSF supports or lives/works in.
• Monitoring any bid process, selection, and supervision of the contractors.  
• Ensure quality of the work contracted is done according to design and standards, Ensure safety measures in the working site are respected, the works do not interfere with the rest of services, and do not block or damage existing structures.
• Responsible for direct communication with the contractor(s): Completion of chronogram, correction of deviations, additional works planned in advance if the need arises, crosscheck of quality and quantity of materials with a bill of quantities, and suggest solutions to unexpected issues during the works.
• Draft of the expected outcome and technical specifications of contracts.
• Weekly and monthly reports to Project Coordination (Tech), Logistics Coordination, and Technical referents in headquarters.
• Plan, prepare, organize, and supervise the transfer of medical and logistics assets from the current hospital to the new hospital. 
• Take part in the end-of-transition reporting.
• Excellent verbal and written communication skills.
• Ability to work under pressure.
• Not limited to the defined task but open to other tasks assigned by the line manager.

Requirements

Education    

• Essential university or technical school diploma, desirable construction or engineering-related studies.

Experience    

• Essential at least two years of working experience in logistics-related activities.
• Desirable previous experience with MSF or other NGOs, and working experience in developing countries.

Languages: 

• Mission language essential (English); local language desirable.

Knowledge: Computer literacy

Competencies    

• People Management and Development L2
• Commitment to MSF Participles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3