Job Description

The Role

We are looking for Project Coordinator to perform the follow responsibilities:

• Be responsible to organize kick-off workshop with related Oxfam departments and co-applicant’s employees. Donor’s requirement from programmatic and compliance perspective should be discussed with the co-applicant and Oxfam staff during this workshop.
• Be responsible to finalize work plan, risk and mitigation matrix, forecast, activities description/Term of reference for Oxfam’s assigned activities as well as provide support to finalize similar requirements for the co-applicant’s activities.
• Support on signing sub-agreement with local authorities in the south (Aden) in coordination with liaison department.
• Represent the project on behalf of Oxfam during project update meetings with donors as and when required. Develop an action point matrix for this project based on these meeting. It is important to share this matrix with related technical department such as advocacy, gender justice, and programme humanitarian coordinator.
• Be responsible to finalize donor’s narrative reports and working with finance department to finalize financial reports as well. s/he shall coordinate with co-applicant to receive their narrative and financial reports as per a signed letter of agreement between Oxfam and the co-applicant.
• Ensures best practices are documented, innovations disseminated, and case studies are collected for the report.
• Ensure that project team understand reporting procedures and timelines.
• Collaboratively with the Civil Society co-applicant develop a regular working relationship with relevant government stakeholders.
• Support the establishment of a monitoring and documentation system that is agreed with project’s co-applicant and reflects the reporting requirements of the project.
• Track monthly budget vs actual expenditure and report to finance on variances.
• Ensures appropriate expenditure on a monthly basis and takes corrective measures by revisiting plans and communicating in the timely manner to the project and finance team.
• Support in development of capacity strengthening ToRs related to targeted WROs and CSOs in institutional and programmatic areas in close coordination with the co-applicant.
• Identify research/policy/ briefing opportunities based on the project findings with support from advocacy and campaigning department and coordination with the co-applicant during the project’s lifetime.  
• Any other tasks proposed by line manager in line.

What we are looking for

The ideal candidate should meet the following requirements:

Essential

• Skills in adaptive management
• Good understanding of the policy issues associated with the civil society sector in Yemen.
• Strong project/program development and overall project management skills
• Higher degree of taking initiatives and has ability to work independently.
• Strong leadership and managerial capability
• Proactive and assertive
• Sound interpersonal skills and ability to work in a multi-cultural environment.
• Proficiency in writing technical and programmatic reports that document program directions and result.
• Partnership management(both government and non-government ) skills
• Ability to work in a stressful and changing environment with limited resources.
• Knowledge of EU regulations and compliances
• Experience in human rights mentoring, peace building, and gender justice project and preferably with EU projects’ background.
• Demonstrable experience of delivering institutional capacity, governance, and communication work.
• Excellent verbal and written communication skills, strong negotiating skills and ability to persuade, motivate and influence internal and external stakeholders.
• Strong team-player with ability to show leadership in complex and challenging environment.

Desirable:

• Understanding / experience of WROs and CSOs working environment in Yemen context.
• Coaching or mentoring experience.

Organizational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.

• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.

• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.