Job Description

Médecins Sans Frontières (MSF) is an International, independently funded, non-profit, humanitarian medical organization that offers assistance to populations in distress, to victims of natural and manmade disasters and to victims of armed conflict without discrimination and irrespective of race, religion, creed or political affiliation. MSFH is pleased to announce the following position in Sanaa: 

Name: FINANCE ASSISTANT
Code: AS01101

Identification

• Report to:  FINANCE AND ACCOUNTANCY MANAGER
• Report to functional: FINANCE AND ACCOUNTANCY MANAGER
• Area: HR & FINANCE
• Location: Sana’a Coordination Office
• Level:  6

Main purpose

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager in following MSF standards and procedures, in order to ensure legal compliance and keep strict control over monetary resources to achieve project objectives.

Accountabilities

• Implementing cash management procedures in order to ensure the highest control and security, assisting the Deputy Finance Coordinator in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Finance Manager in translating documents into local language and assisting in meetings upon request.
• Any other administrative task delegated by the Project Finance Manager.

MSF Section/Context Specific Activities

Cash/Cheque

• Facilitate payment via Cash/Cheque
• Facilitate money transfer via Cash/Cheque
• Facilitate accounting transactions in UNIFIELD for the Cash/Cheque payments
• Facilitate complete BKK Documents of the Cash/Cheque registers of Sana’a

Online Banking

• Facilitate payment via online banking
• Facilitate money transfer via online banking
• Facilitate accounting transactions in UNIFIELD for online banking payments
• Facilitate complete BKK Documents of the bank registers of Sana’a

Mobile Wallet

• Facilitate payment via mobile wallet
• Facilitate money transfers via mobile wallet
• Facilitate accounting transactions in UNIFIELD for mobile wallet payments
• Facilitate complete BKK Documents of the mobile wallet registers of Sana’a

Contract Follow-up

• Following up on all expiring rental contract dates of Aden Coordination
• Inform the Administration Manager to leave enough time to arrange a renewal
• Improve the communication, documentation, and reporting of rental contracts for Sana’a by collaborating with the Log Department

Money Request/Cash Flow

• Facilitate Money Request for the Sana’a Office with other departments
• Submit a Draft Money Request to Dep FinCo for appraisal and validation

Bookkeeping Documentation

• Scan the complete BKK documents of Cash/Bank/Cheque/Mobile Wallet Registers of Aden Office
• Facilitate the complete BKK Overview of the Aden Office
• Facilitate the BKK archive in the Aden Coordination office for Aden, Taiz City, and Marib

Liquidity Management

• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes, and investigating any discrepancies.
• Ensuring strict compliance with cash control procedures for each cashbox/currency (daily cash control, weekly cash inventory, and reconciliations)
• Maintain a sufficient amount of liquidity for supply, logistics, medical, payroll, and operation of Sana’a Office

Staff are not allowed to chew QAT during working hours. Under no circumstances are firearms/weapons allowed in MSF vehicles or on MSF premises. The above-mentioned activities and responsibilities are not exhaustive, and staff may be assigned additional responsibilities or tasks as required by their line manager.

Requirements

Education:    

• Desirable finance, business, or administration related diploma.

Experience:    

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Language(s):    

• English and Arabic essential.

Knowledge:    

• Essential computer literacy (Word, Excel, Internet)

Competencies:    

• Results and quality oriented.
• Teamwork and cooperation.
• Behavioural flexibility.
• Commitment to MSF Principles.
• Stress management.
• Service oriented.