TITLE: Proposal & Budgeting Officer
TEAM/ PROGRAMME: Programme Development & Quality Department   LOCATION: Yemen Country Office
GRADE:    CONTRACT LENGTH: 12 months
CHILD SAFEGUARDING:
Level 3.  The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context, all posts are considered to be level 3.

ROLE PURPOSE: 
The primary function of this role is to coordinate the process for producing high-quality proposals and concept notes by Save the Children strategy. Through the development of high-quality proposals, the role will also focus on building the capacity of programs and partner staff in proposal development. The post holder will be responsible for the extensive partner, member, and donor liaison during the proposal development process. This role reports to the Proposals & Budgeting Coordinator and works in close collaboration with partners, awards coordinators program staff, technical advisors, and finance teams, as well as members and donors.

SCOPE OF ROLE:
Reports to: Proposals & Budgeting Coordinator.
Staff reporting to this post: None 
KEY AREAS OF RESPONSIBILITY:
•   Respond to new proposal requests with cooperation with the award team.
•   Working on the GAP Analysis report and updating it on monthly basis.
•   Work on development plans and processes of fund management and ensures compliance with donor regulations, policies, and standards.
•   Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and compliance with corporate standards.
•   Build relationships with Awards and PDQ teams to support the resolution of issues and coordination of deliverables.
•   Respond to regular members' and donors' budget comments in coordination with both the awards and program team and Finance Director.
•   Overseas and analyze the preparation of operations budgets for each location and consolidate CO Master Budget.
•   Assist in updating the CO Master budget and non-thematic non-staff. 
•   Finance focal point for budgeting and financial analysis.
•   Develop and Review proposals budget and ensure eligible and necessary costs have been allocated to each award.
•   Review the non-thematic cost of each budget according to the guidelines of SCI Yemen CO.
•   Work on cost non-cost exaction and revisions of budgets with program and award team.
•   Ensure the accuracy and updates of the Cost Allocation Calculator according to SCI practices.   
•   Prepare the salary allocation of the country office staff monthly and share it with the finance manager.
•   Check the salaries budget balances from BvA and update the salary allocation on monthly basis.
•   Support the financial planning process and provide the financial data for senior management and the program team.
•   Run the CAM mapping for all new grants.
•   Run the salary and fringe mapping matrix for the new grants.
•   Assists in the coordination of the submission of high-quality concept notes and proposals and ensure they are developed on time.
•   Assists in the proposal development workshop for prospective proposals and communicate proposal requirements and timelines for inputs into and review of proposals with partners and SC staff.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

Collaboration:
•   builds and maintains effective relationships, with the team, colleagues, Members, and external partners and supporters
•   values diversity, and sees it as a source of competitive strength
•   approachable, good listener, easy to talk to
Creativity:
•   develops and encourages new and innovative solutions
•   willing to take disciplined risks
Integrity:
•   honest, encourages openness and transparency
•   demonstrates the highest ethical standards
QUALIFICATIONS AND EXPERIENCE
Essential
•   Significant experience of working internationally in humanitarian programs
•   Experience in Assisting in the preparation of successful funding (narrative and budget) proposals including ECHO, DFID, JPF, and OFDA.  
•   Education to MSc/MA/MEng level in a relevant subject or equivalent field experience
•   Previous experience in project management and project cycle management, including project design, implementation, and evaluation
•   Good understanding of donor compliance requirements
•   Good understanding of monitoring and evaluation mechanisms
•   Ability to work well under pressure and work to deadlines
•   Experience of representation and ability to represent SC effectively in external forums.
•   Experience of and commitment to working through systems of community participation and accountability
•   Experience in budget management and monitoring
•   Excellent communication skills
•   Politically and culturally sensitive with qualities of patience, tact, and diplomacy
•   Excellent written and spoken English 
•   The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
•   Commitment to the aims and principles of Save the Children.

Desirable
•   Language: strong skills in both Arabic & English.
•   Experience or understanding of working in the Middle East  
•   Experience working for Save the Children and working across organizational structures
Date of Issue: July-2021   Author: Ahmed Almahfadi

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.