Job Description

Position: Secretary / Translator                             
Location: Aden                          
Administrative supervisor: Admin Officer   
Reference: 24 - 04
Duration:  Till June 30, 2024, renewable based on fund availability & performance

ABOUT ADRA: 

The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 117 countries and is present in Yemen since 1995. Its programs are supported by USAID, BHA, The Japan Platform, DANIDA, GFFO, BMZ, IHA Canada, UNOCHA, and WFP It has presence in 12 Governorates in Yemen responding to 8 areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, nutrition, WASH, food security, livelihoods, and protection.

Safeguarding:

ADRA Yemen organization is committed to safeguarding and promoting the welfare of adults at risks and children in the targeted communities, as well as the welfare of all ADRA Yemen representatives. ADRA Yemen expects the post holder to adhere to and share this commitment.
All necessary measures for safer recruitment would be required including thorough background checks.

SUMMARY:

Secretary/Translator will ensure that the office runs smoothly and efficiently. He/she will provide clerical and administrative support, assist office personnel and optimize workflow. He/she will be the primary point of contact for all manners of inquiries and requests and will convert information from one language into another language (written/verbal).

RESPONSIBILITIES:

The “Secretary/Translator” will be responsible but not limited to:

• Answer telephone, screens and direct calls and takes phone messages.
• Provide information to callers.
• Welcome guests and ensure guiding them to the person of concern.
• Ensure knowledge of staff movements in and out of the office.
• Provide general administrative and clerical support.
• Type official letters and file them as soft and hard copy.
• Maintain the reception area organized.
• Take minutes and prepare action points when needed.
• Assist in evaluating stationery and office supplies in a daily and monthly basis.
• Maintain fax, phone, and photocopier records.
• Scan, print and copy documents when needed. 
• Translate/interpret information from Arabic to English and vice versa when needed. 
• Perform other job-related duties as assigned by the Direct Supervisor.

QUALIFICATIONS AND SKILLS:

• Bachelor’s degree in business administration or any related field is required.
• Minimum one year of direct experience in Secretary / Translator Position, preferably in humanitarian NGOs.
• Excellent English and Arabic Languages (Writing and speaking) are required.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

• Connected    
• Courageous
• Compassionate