Job description

General objective: The joint initiatives manager is responsible for the complete management of the Joint Procurement Initiatives (JPIs) and administratively support the implementation of other joint initiatives (joint environmental initiatives, joint human resources initiatives,..) planned by the Hulo community. He/she is responsible for leading meetings relating to the JPIs, ensuring the implementation of the various stages of the joint procurement process as well as monitoring their use. He/she coordinates with the Hulo Community the assessment of needs, facilitates the progress of joint procurement files while strengthening inter-NGO coordination and participating in the development of the Hulo network in the country in his/her sector of activity. In connection with joint procurement, he/she ensures the planning, implementation and monitoring of activities while respecting the principles of humanitarianism, transparency and accountability. He/she is supported by the Hulo Roving Joint Initiatives Specialist. In the absence of the Roving Joint Initiatives Specialist, he/she may represent the cooperative in certain forums.

Main missions :

OPERATIONAL MANAGEMENT OF JOINT PROCUREMENT INITIATIVES (JPI)

• Analyze the consolidated needs of the community humanitarian organizations
• Propose and validate with the participants the procurement strategy
• Animate the key stages of the joint procurement process & ensure the engagement of the hulo community on key phases of the process
• Establish a reliable relationship with selected suppliers and facilitate the resolution of conflicts between NGOs and suppliers if necessary
• Ensure that the predefined objectives for each initiative are met and assess the satisfaction of all stakeholders

OPERATIONAL SUPPORT OF JOINT INITIATIVES

• Analyze the consolidated needs of community humanitarian organizations.
• Liaise with the organizations focal points on the requirements, according to the joint initiative
• Coordinate with the community and organize the meetings according to the steps of the joint initiatives
• Ensure the engagement of the hulo community on key phases of the process
• Monitor and manage the use of JEI through the systematic collection of purchase orders from the Community

COMPLIANCE, QUALITY AND ACCOUNTABILITY

• Ensure that joint procurement comply with hulo's internal procedures
• Participate with the Roving Joint Initiatives Specialist in the updating of the monitoring / quality system including key performance indicators on the JPIs, in conjunction with the Business Analysis and Research Unit and the environment department of hulo

INNOVATION AND CONTINUOUS IMPROVEMENT

• Identify and propose innovative solutions to improve the effectiveness of the hulo system and its contextualization
• Manage the capitalization of joint initiatives.
• Contribute to the dissemination of best practices on joint initiatives

Job description

General objective: The joint initiatives manager is responsible for the complete management of the Joint Procurement Initiatives (JPIs) and administratively support the implementation of other joint initiatives (joint environmental initiatives, joint human resources initiatives,..) planned by the Hulo community. He/she is responsible for leading meetings relating to the JPIs, ensuring the implementation of the various stages of the joint procurement process as well as monitoring their use. He/she coordinates with the Hulo Community the assessment of needs, facilitates the progress of joint procurement files while strengthening inter-NGO coordination and participating in the development of the Hulo network in the country in his/her sector of activity. In connection with joint procurement, he/she ensures the planning, implementation and monitoring of activities while respecting the principles of humanitarianism, transparency and accountability. He/she is supported by the Hulo Roving Joint Initiatives Specialist. In the absence of the Roving Joint Initiatives Specialist, he/she may represent the cooperative in certain forums.

Main missions :

OPERATIONAL MANAGEMENT OF JOINT PROCUREMENT INITIATIVES (JPI)

• Analyze the consolidated needs of the community humanitarian organizations
• Propose and validate with the participants the procurement strategy
• Animate the key stages of the joint procurement process & ensure the engagement of the hulo community on key phases of the process
• Establish a reliable relationship with selected suppliers and facilitate the resolution of conflicts between NGOs and suppliers if necessary
• Ensure that the predefined objectives for each initiative are met and assess the satisfaction of all stakeholders

OPERATIONAL SUPPORT OF JOINT INITIATIVES

• Analyze the consolidated needs of community humanitarian organizations.
• Liaise with the organizations focal points on the requirements, according to the joint initiative
• Coordinate with the community and organize the meetings according to the steps of the joint initiatives
• Ensure the engagement of the hulo community on key phases of the process
• Monitor and manage the use of JEI through the systematic collection of purchase orders from the Community

COMPLIANCE, QUALITY AND ACCOUNTABILITY

• Ensure that joint procurement comply with hulo's internal procedures
• Participate with the Roving Joint Initiatives Specialist in the updating of the monitoring / quality system including key performance indicators on the JPIs, in conjunction with the Business Analysis and Research Unit and the environment department of hulo

INNOVATION AND CONTINUOUS IMPROVEMENT

• Identify and propose innovative solutions to improve the effectiveness of the hulo system and its contextualization
• Manage the capitalization of joint initiatives.
• Contribute to the dissemination of best practices on joint initiatives

Desired Candidate Profile

Your profile

Experiences / Educational background

• Bachelor in Supply chain with speciality in procurement / quality and or compliance
• Experience in the humanitarian sector : 5 years minimum
• Experience on similar position : 5 years minimum

Technical and transversal skills

• Understanding of the challenges of humanitarian supply chain management and tendering
• Market analysis and supplier mapping
• Knowledge of humanitarian procurement procedures and donor compliance is an asset
• Knowledge of humanitarian standards of accountability and good practices
• Coordination and diplomacy across organizations with different procedures and priorities
• Good writing and interpersonal skills
• Workshop facilitation
• Analytical and organizational skills, priority management
• Project management skills: knowing how to define priorities for action and allocation of means / resources / deadlines
• Ability to develop and maintain a professional network
• Computer proficiency (Excel in particular) essential, familiarity with procurement tracking tools
• Fluent command of English and Arabic (very good level read, written and spoken).