Job Description

Finance Officer

Context

Super Novae (www.super-novae.org) is a French non-profit organization specialized on youth empowerment in conflict-affected countries, with a focus on employability and entrepreneurship. Its founding members have long standing experience in conflict sensitive environment and benefit from a wide network of partners in country. Super Novae combines the best of human brains to technological solutions to implement impact-oriented projects which can be monitored on-line on real time.

In Yemen, Super Novae has been entrusted with a project to support the socio-economic reintegration of Yemeni youth in Aden (18-35 y/o). Funded by France, this project aims at providing training and job opportunities to young yemenis, males and females, relying on active partnerships with local authorities, local chambers of commerce, and civil society organizations. The first part of the project focused on implementation in Aden with our partner Medalah. In the second phase of the project, France reaffirms its trust and proposes to expand activities to Taiz while continuing to provide support to Aden to target 200 additional young Yemenis. This second phase is expected to foster development and prosperity in both regions, with the belief that this extension will unlock new opportunities and bring about a significant positive impact in the respective communities.

Missions

• Managing and recording the petty cash up to date and ensure that cash is available at all times for implementation of the activities.
• Managing the cash advances movement as per Super Novae procedures.
• Reviewing all approved payment documents with authorized signatures for proper and adequate backup before a bank or cash disbursement.
• Prepare all payments vouchers and cheques while ensuring adequacy and accuracy of supporting documentation.
• Ensure that all cash/bank transactions have been recorded up to date.
• Keeping a bank balance-tracking sheet up to date and coordinate with Finance Manager for bank balance in local and foreign currency.
• Prepare bank reconciliations.
• Maintain a proper filing system for all financial and accounting documents up-to-date.
• Scan all vouchers, contracts and other financial documents as well as supporting documents on a regular basis.
• Assist in the implementation of finance policies, procedures and regulations of Super Novae.
• Oversee Tax and Social Security related matters and ensure proper deductions and submissions are made in a timely manner.
• Provide support and assistance with monthly financial reporting to the Finance Manager.
• Ensure compliance with local statutes, including, taxation and annual audits, etc.
• Coordinate with HR/Admin departments for financial and administrative tasks.

Deliverables

Regular financial reports detailing project expenditures, budget utilization, and any discrepancies. Coordination of procurement activities, including sourcing, purchasing, and tracking of project-related materials and services.
Timely submission of required documentation and reports to ensure compliance.

Profile

• Minimum of a BA’s degree in in finance, or accounting.
• 2 years Financial & administrative experience with NGO projects.
• Experience & knowledge of Yemen tax laws.
• Excellent verbal & written English and Arabic skills
• Proficiency in Microsoft Excel.