Job Description

Logistic Assistant Vacancy in NPA Yemen 

Duty Station: Yemen (South)
Ref: Log A/2024
Posted: 15 Feb 2023
Closing: 22 Feb 2023

The vision of Norwegian People's Aid (NPA) is Solidarity in Action. We are a politically independent membership-based organisation working in Norway and in more than 30 countries around the world. Founded in 1939 as the labour movement’s humanitarian solidarity organisation, NPA aims to improve people’s living conditions and to create societies that are just and more democratic. NPA’s international work covers three core areas: Mine Action and Disarmament, Democratization and Just distribution of power and resources, and Humanitarian Action and crisis response.
NPA is seeking a Logistic Assistant for its program in Yemen.

Job purpose.

The Logistics Assistant is responsible for assisting NPA Logistics Officer in purchasing and other logistics activities. he is to ensure that all logistics activities are carried out in compliance with NPA policies and procedures and donor requirements, while respecting NPA standards and procedures and the security rules in force. The position is based in Aden with travels within the country

Responsibilities.  

The Logistics Assistant is part of the team and supports the Logistics Officer.
The position reports to the Logistics Officer

Responsibilities:

Procurement management:

• Carrying out the purchases of a supply office on the basis of purchase documents issued by the log officer and managing the administrative and accounting procedures related to purchasing.
• Obtain different quotations from suppliers according to the Purchasing procedure. directly assessing the local market, seeking products and suppliers that offer the best value for money, and negotiating prices.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled, and translating information written in the local language before approval.
• Regularly updating the supplier-item-price data on the supply office. Informing the Logistics Officer of all information or modifications to the "item-supplier" data: price, address, items available
• Purchase goods ensuring the optimum price/quality ratio on the market
• Collecting quotations and checking prices for the purchase of goods and services.
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly
• Translate receipts/invoices written from Arabic into English
• Upon request by the Logistic Officer carriers out a market survey.
• Ensure the delivery of all purchased items to the requester, collects the proof of delivery, and proceed to the validation of the invoices.
• Transmit a supply reports to logistic Officer on a weekly/monthly basis.
• General logistical Knowledge.
• Be flexible in performing his/her duties.
• Managing the logistic department when the logistic officer is on leave.

Required qualification

Education

• Bachelor’s degree in relevant field
• One year of work experience in purchasing or logistics related work.  
• Good command of English and Arabic - both speaking and writing;
• Good computer and IT skills.

Experience

• Degree/Diploma in logistic management 
• Work experience working with INGOs or the UN

Personal competencies

• Cooperation.
• Planning and organizing.
• Responding flexibly.
• Performing under pressure.

Additional Considerations

The [Logistic assistant] is to abide by the policies and personal code of conduct set by Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner.

NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity. Qualified female candidates are strongly encouraged to apply.