Job Description

Job Title: Data Entry
Status: Full-time
Duty Station: Sana’a, Yemen
Duration: 1 year
No. of Positions: 2

An Overview about ADO
Abs Development Organization for Woman and Child (ADO) is a well-established national, humanitarian, developmental, non-profit, and non-governmental organization, founded in August 1996 by a group of Yemeni girls to provide a better life for women, children, and youths. ADO has been operating in Yemen for more than 27 years with an outstanding coverage to the deprived rural areas located on the coast of Tehama and other various areas in Yemen aiming to get rid of poverty and infectious diseases. Since its inception, ADO has implemented over 213 developmental and humanitarian projects. According to ADO latest cumulative statistics, by end of the year 2021, a total of 6,695,412 people were benefited from these interventions. Consequently, the organization has established itself among the most effective civil society organizations in Yemen that are working on issues related to livelihood, health, education, and WASH supporting women, children, and youth. Operating from its Headquarter office in Sana’a, and through its branch offices in Al Hodeida, Hajjah, Abs, Raymah Taiz, and Aden, ADO provides educational, health, livelihood, and WASH services to urban and rural communities. As ADO believes that women are the essence of life, it has devoted all its activities and programs to empower and educate women who will lead to a modern and just state. ADO also believes that protecting and caring for children will result in a prosperous future; free from crime and terrorism. Furthermore, ADO believes that youth are the potential and driving force of any modern civil society.

Job Objectives/Scope
The Data Entry Officer will play a crucial role in the multisectoral project by ensuring accurate and timely entry of project-related data into designated databases. They will be responsible for maintaining data integrity, organizing data collection tools, and supporting data management activities across multiple sectors, including WASH, health, nutrition, and protection. The Data Entry Officer will work closely with project teams to streamline data entry processes and contribute to the overall success of project monitoring and evaluation.

Reports to: Information Management Officer
Supervisor on: -

Duties and Responsibilities

• Accurately enter project-related data into designated databases and software systems daily, completely and accurately.
• Ensure timely and efficient data entry to meet project deadlines.
• Verify and cross-check data entries for accuracy and completeness.
• Organize and maintain data collection tools, including forms, surveys, and questionnaires.
• Support data cleaning, validation, and analysis processes as needed.
• Collaborate with project teams to identify data entry requirements and priorities.
• Assist in the development and implementation of data entry protocols and standard operating procedures (SOPs).
• Maintain confidentiality and adhere to data protection protocols at all times.
• Generate and maintain routine reports on data entry progress and quality.
• Provide support and training to field staff on data collection tools and techniques.
• Contribute to ongoing efforts to improve data management systems and processes.
• Ensuring that the ongoing trial reports for the specific trials or research projects are kept up-to-date.
• Maintaining adequate records, keeping an up-to-date filing system.
• Ensuring that appropriate security measures are taken to prevent unauthorized access to data, in accordance with the Data Protection Act.
• Responding to information requests from field staff.
• Providing timely feedback to M&E Officer regarding data quality and issues in monthly reports.
• Participating in field assessments and surveys.
• Other duties as requested by line manager.

Required Personal Characteristics

• Attention to detail and accuracy in data entry and management.
• Strong organizational and time management skills.
• Ability to work effectively under pressure and meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to work both independently and collaboratively as part of a team.
• Flexibility and adaptability to changing project needs and priorities.
• Commitment to maintaining confidentiality and upholding data protection standards.
• Problem-solving skills and proactive approach to resolving data-related issues.
• Ability to adhere to deadlines and respect line management.
• Able to ensure quick quality delivery in a stressful environment.
• Ability to think independently and problem-solve.
• Very good knowledge of ADO project, abiding by ADO internal rules, guidelines, and respect ADO Charter of Value and Code of conduct.

Part (2) Person Specification for This Job

Required Qualifications and Experience

• Bachelor's degree in a relevant field such as information management, statistics, public health, or social sciences.
• Excellent computer skills (proven computer literacy), especially in Excel.
• Two years of relevant work experience.
• Proven experience in data entry, preferably in a humanitarian or development context.
• Familiarity with data entry software and database management systems.
• Honest, hardworking, and committed to community development.
• Understanding of data protection principles and regulations.
• Experience working in multisectoral projects, particularly in sectors such as WASH, health, nutrition, and protection, is desirable.

Gender: Male/female.
Start Date: 01-04-2024