Job Description

The Strengthening Healthcare Access in Yemen (SHAY) 

Job Description

Organizational Background:

JSI is a global nonprofit organization dedicated to improving the health of individuals and communities throughout the world. Founded in 1978, JSI collaborates with government agencies, the private sector, and local nonprofit and civil society organizations to identify and implement solutions to the most pressing public health and education challenges.

In Yemen, JSI has been managing public health programs since 1988, focusing on improving child health and routine immunization, strengthening the supply chain, and improving reproductive, maternal, and newborn health.

Project Overview

The Strengthening Healthcare Access in Yemen (SHAY) project is a five-year USAID-funded initiative aimed at enhancing access to and equitable utilization of evidence-based maternal, newborn, and child health; nutrition; family planning; and reproductive health (MNCHN/FP/RH) services in Yemen. Led by JSI, the project collaborates with partners to employ a community-led strategy encompassing demand generation, supply-side reinforcement, and enabling environment support. Through engagement with midwives, community reproductive health volunteers, and community structures, the project will create awareness, facilitate access, and enhance care quality. 

Position Description:

The Finance Officer (FO) for the Strengthening Healthcare Access in Yemen (SHAY) program in the Field Office will manage all finance-related matters, working closely with the Finance and Grants Manager (FGM) in the Aden office. The FO will be responsible for budgeting, financial reporting, and ensuring compliance with donor and organizational policies. The FO will coordinate with the FGM to develop and maintain efficient financial systems and will be the main point of contact for all financial issues in the field office. Strong financial management skills and experience in managing financial systems are required. The FO will be a key member of the program team and will contribute to the overall success of the program.

Key Responsibilities:

• Managing and recording the petty cash up to date and ensure that cash is available at all times for implementation of the activities or any surprise cash count.
• Managing the cash advances movement as per JSI procedures.
• Reviewing all approved payment documents with authorized signatures for proper and adequate backup before a bank or cash disbursement.
• Prepare all payments vouchers and cheques while ensuring adequacy and accuracy of supporting documentation.
• Ensure that all cash/bank transactions have been recorded up to date.
• Keeping a bank balance-tracking sheet up to date and coordinate with Finance & Grants Officer for bank balance in local and foreign currency.
• Assisting in bank accounts and cash reconciliations.
• Maintain a proper filing system for all financial and accounting documents up-to-date.
• Scan all vouchers, contracts and other financial documents as well as supporting documents on a regular basis.
• Assist in the implementation of finance policies, procedures and regulations of JSI and USAID.
• Oversee and update the financial management system designed in QuickBooks.
• Oversee tax related matters and ensure proper deductions and submissions are made in a timely manner.
• Provide support and assistance with monthly financial reporting to the Finance and Grants Manager.
• Assist with and update expenditure and budget analysis reports.
• Ensure cost effectiveness and reasonableness in all allocated expenses.
• Ensure compliance with local statutes, including, taxation and annual audits, etc.
• Any other work assigned by the Finance & Grants Manager.

Qualifications:

• Minimum of a BA’s degree in in business administration, finance, accounting, or other relevant field (a Bachelor’s degree will be considered if the candidate has at least 3 years of relevant professional experience.
• Financial & administrative experience with USAID-funded project & knowledge of USAID rules & regulations, preferred.
• Experience & knowledge of Yemen tax laws preferred.
• Excellent verbal & written English and Arabic skills
• Ability to take initiative & work in teams.
• Proficiency in Microsoft Word & Excel.
• Experience with QuickBooks and experience working in an NGO/INGO, an added advantage.