Job Description

• JOB TITLE: Pharmacist Officer
• DEPARTMENT: Program
• Report to: Project Manager
• LOCATION: Hajjah and Al Hodeida
• Duration: 1 Year Renewable according Performance Appraisal
• Closing Date: 14 Feb 2024    

ABOUT Building Foundation for Development:

BFD is a non-governmental and non-profit Yemeni organization, that was established in 2014. BFD is a leading humanitarian-based and development-oriented organization, which over the years extended its coverage to several governorates, with a mission of working in a humane and transparent manner for the vulnerable groups in society and the affected groups through the implementation of sustainable development and relief programs of the highest quality.  Responding to all areas of humanitarian sectors, BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and through adherence to the Core Humanitarian Standards (CHS).
    
GENERAL JOB DESCRIPTION

MAIN PURPOSE: The Pharmacist Officer is responsible for the distribution, storage, and management of medications and medical supplies for the multi-sectoral project (Health, nutrition, protection, and Wash). The Pharmacist Officer works in close coordination with the project team to ensure that the project's pharmacies are organized and managed properly, that medications and supplies are properly stored, and that there is a proper supply process in place. 

DUTIES & RESPONSIBILITIES

• Guarantees the implementation and proper use (MOPH’s standards and project policy) of pharmacy management and monitoring tools (daily follow up form, order forms, etc.).
• Ensures that project pharmacies are organized and managed properly.
• Participates in the set-up of new pharmacies in the health facilities and defines how they should be run.
• Ensures the information flow the other members of the team concerning stock levels, pharmacy management and prescriptions.
• Oversees the monitoring of equipment with the logistics and finance teams.
• Ensure proper storage of drugs (especially the conditions of the temperature, humidity, light and safety) according to the procedures of BFD.
• Active in the daily/weekly collection of pharmacy tracking documents from the field (essential drugs tracking, consumption tracking).
• Monitor the drugs in order to anticipate nearly expired drugs, ensuring that expired/damaged items are properly stored in quarantine. Manages destruction of expired medicines in conformity with national procedures.
• Ensure that no shortage of medicines and supplies in the targeted health facilities from the available stock.
• Collection and Preparation of Monthly consumption and warehouse reports.
• Completes pharmacy operational requirements by organizing   and directing   technicians' work flow; verifying their preparation   and labeling   of pharmaceuticals; verifying order entries.
• Managing stock movement (pin card, stock card, reports). And ensure that stores are maintained    according to the drugs standards and protocol   .in   targeted HFs and MTs 
• Collecting and submitting of weekly   and monthly consumption    report to Project  Senior Officer.
• Maintain appropriate inventory on pharmaceutical   and medical supplies.   In the targeted health facilities.
• Preparation of donation certificate, waybill for distribution of items to the targeted  sites under   supervision of project officer   and manager.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations.
• Insure that, buffer stock of drugs, supplies are maintained and prepare the procurement request   for needed items with coordinating   with project officer and manager.
• Updating and entering the data to drugs management systems including ERP
• Accomplish any additional task related to this position and project.
• In collaboration with the medical and logistics team, ensures there is a supply process for medicines and medical material in the project that functions properly (procedures, etc.).
• Ensure receipt and quality control of drugs received and storage in accordance with BFD stock management procedures.
• Communicates regularly with the medical, logistics, HR and finance departments concerning medical supply
• Guarantees respect of BFD recommendations and information process in case of local purchase.
• Carry out field monitoring field visits into targeted project facilities.
• Identify learning and training opportunities for field staff and HWs and work as a mentor and role model for less experienced staff.
• Prepare of distribution plan of medications in close coordination with the project team .    
• Weekly tracking of drugs consumption by follow up and comparing the records (excel sheet) with prescriptions.
• Ensure to use BFD-approved pharmacy management tools (inventory records, stock cards, computer tools, etc.) in accordance with BFD pharmacy management procedures.
• Monitor the medications to anticipate nearly expired drugs, ensuring that expired/damaged items are properly stored in the quarantine.    
• Identify learning and training opportunities for field staff and HWs and work as a mentor and role model for less experienced staff. 
• Ensure that no shortage of medicines and supplies in the targeted health facilities from the available stock. 
• Ensure a proper classification of documents and archives.
• Accomplish any additional tasks related to this position and project.

Capacity Building:

• Provide capacity building support to HFs Staff, (and others as requested) and to encourage HFs staff.
• Develop training material as needed.
• Prepare, coordinate, and participate in all in-house professional development activities, meetings, and planning sessions.
• Participate in activities relevant to project as per approval by Health Program Manager.

Other Office duties:

• Develop and organize all data, files, and documents.
• Demonstrate gender sensitivity and show support and respect to all Team members.
• Responsible for the confidentiality and security of data, documents, and resources

Required Qualifications and skills:

• Bachelor’s degree of medicine or university degree in related field or its equivalent (Public Health /Medical / paramedical /Other health-related profession)
• 3 years of experience in developing and implementing health and nutrition projects
• Proven experience in designing, implementing, and monitoring health and nutrition activities.
• Strong knowledge of health and nutrition policies, guidelines, and best practices.
• Familiarity with humanitarian operations, coordination structures, and the mandates of donors and other NGOs 
• Experience in conducting training sessions and capacity-building activities.
• Excellent analytical and problem-solving skills and making decisions quickly and independently. 
• Strong communication and interpersonal skills.
• Ability to work effectively in a team and collaborate with diverse stakeholders.
• Good organizational and time management skills and resourcefulness with strong attention to detail. 
• Extremely flexible and have the ability to cope with stressful situations. 
• Excellent computer literacy, including Microsoft Office, Microsoft Teams and ERP system. 

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD's policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation and other internal policies and guidelines.
Equal Opportunities: The role holder is required to carry out the duties in accordance with the BFD Equal Opportunities and Diversity policies and procedures.Required Qualifications and skills: