Job Description
Position: Project Manager( SFP-Healthy Kitchen Project)
Position Type: Full time.
Duty Station: Taiz - (SFP-Healthy Kitchen Project)
Duration of Contract: 5 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
Supervision: Direct supervision of the Programs & Projects Manager
Deadline: 12/12/2024
I. Background
The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, Education, Food security & livelihood Shelter, CCCM, Protection, Health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Project Manager oversees the implementation and supervision of project activities of (Healthy Kitchen Project) (School Food ), ensuring timely and high-quality planning, implementation, reporting, and monitoring/evaluation. Project Manager role requires establishing good working relations with partners, establishing contacts, engaging with authorities and linking with other teams and related projects across HDP to share best practices and lessons learnt.
Summary of the Project
The School Kitchen project aims to provide healthy and proper school nutrition for male and female students. The project targets 15,000 students in 20 schools in Taiz Governorate - Salah and Al-Mudhaffar Districts and is funded by the World Food Program (WFP) and partnership with Haeel Saeed Anam (HSA).
Duties and Responsibilities:
Under the direct supervision of Programs & Projects Manager, the Project Manager, will undertake the following tasks:
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Responsible for planning, implementation, management, supervision and providing support of the assigned project to meet the projects objectives within the required timeframe.
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مسؤول عن التخطيط والتنفيذ والإدارة والإشراف وتقديم الدعم للمشروع لتلبية أهداف المشروع ضمن الإطار الزمني المطلوب.
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Prepare implementation project plan, including recruitment of project staff, budgets, procurement bills of quantities and tenders’ requests with participation of project team and concerns staff.
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إعداد خطة تنفيذ المشروع، بما في ذلك تعيين موظفي المشروع والموازنات وطلبات أصناف وكميات فواتير الشراء والعطاءات بمشاركة فريق المشروع والموظفين المختصين.
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Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors.
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الحفاظ على علاقات جيدة مع الجهات الفاعلة الإنسانية الرئيسية - المحلية والدولية، بما في ذلك السلطات الحكومية والجهات الفاعلة غير الحكومية.
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Where relevant, liaise with donor and work closely with partners on project updates, site visits and other communication.
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القيام بالاتصال بالجهة المانحة والعمل عن كثب مع الشركاء بشأن تحديثات المشروع والزيارات الميدانية وغيرها من التنسيقات.
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Project kick-off and presentation/sharing of project with team.
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تدشين المشروع وتقديم عرض / مشاركة عن المشروع مع فريق المشروع.
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Ensuring the adequate monitoring of the work and MEAL plan.
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الاشراف على متابعة تنفيذ خطة المتابعة والتقييم للعمل.
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Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, actors, partners and stakeholders in all stages of project design and implementation.
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دعم وتسهيل تنفيذ أنشطة الاتصال والتنسيق للاستشارة والمشاركة الفاعلة للمستفيدين والجهات المعنية والشركاء وأصحاب المصلحة في جميع مراحل تصميم وتنفيذ المشروع.
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Continuously monitoring and supervising activities, overseeing the technical design, execution, and evaluation of progress through outputs and impacts using both quantitative and qualitative data.
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المتابعة باستمرار والإشراف على الأنشطة والتصميم الفني والتنفيذ وتقييم التقدم المحرز من خلال المخرجات والآثار باستخدام كل من البيانات الكمية والنوعية.
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Approve all purchases/contracting and budget line allocations for the concerns project.
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الموافقة على جميع المشتريات / التعاقدات ومخصصات بنود الموازنة للمشروع.
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Collect data and prepare progress and final narrative reports visualizing with photos as per specific project and donor requirements;
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جمع البيانات وإعداد التقارير السردية الدورية والنهائية مع إضافة الصور حسب متطلبات المشروع والجهة المانحة المحددة.
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Ensure fluent chain of information/data transfer from field to higher managers.
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ضمان سلاسة تدفق المعلومات / نقل البيانات من الميدان إلى أعلى المدراء.
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Ensure that required standards of technical quality are adhered in all engineering activities and interventions, which are technically appropriate, suitable for the given emergency stage, realistic and on budget.
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ضمان الالتزام بمعايير الجودة التقنية المطلوبة في جميع الأنشطة والتدخلات الهندسية، والمعايير والتي تكون مناسبة من الناحية الفنية، ومناسبة لمرحلة الطوارئ المعينة، وواقعية على الموازنة.
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Facilitate regular project staff meetings to ensure awareness of project objectives, progress reports, and opportunity for feedback to ensure that all projects' expenses are according to the available budget, HDP Logistic and financial procedures, and donor guidelines and requirements.
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تيسير اجتماعات موظفي المشروع المنتظمة لضمان الوعي بأهداف المشروع، وتقديم وتقارير الإنجاز، وفرصة للتغذية المرتدة للتأكد من أن جميع نفقات المشاريع تتوافق مع الموازنة المتاحة، والإجراءات اللوجستية والمالية، وإرشادات المانحين ومتطلباتهم.
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Document and share lessons learnt in a comprehensive and detailed manner.
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توثيق وتبادل الدروس المستفادة بطريقة شاملة ومفصلة.
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Full supervision of meal production processes in the school kitchen.
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الاشراف الكامل على عمليات الإنتاج للوجبات في المطبخ المدرسي
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Supervising the inspection of food, fruits and vegetables, visiting suppliers’ locations, reviewing the storage and save mechanism and the extent to which these materials are safe for students’ physical health.
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الاشراف على فحص المواد الغذائية والفواكه والحضروات وزيارة امكان الموردين والاطلاع على آلية التخزين ومدي صحة هذه المواد على الصحة البدنية للطلاب
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Supervising the distribution of meals to schools and reviewing distribution reports.
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الاشراف على توزيع الوجبات الى المدارس والاطلاع على تقارير التوزيع
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Coordinating and contributing with school principals to form school committees that undertake the task of distribution within the school based on official lists.
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التنسيق والمساهمة مع مدراء المدارس على تشكيل لجان مدرسية تتولى مهمة التوزيع داخل المدرسة بموجب كشوفات رسمية ..
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Perform any other tasks assigned by the direct manager.
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أداء أي مهام أخرى يكلفه بها المدير المباشر.
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Core Competencies:
- Demonstrates integrity by modeling the HDP’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of HDP.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Treats all people fairly without favoritism.
Functional Competencies:
- Experience in project cycle management and budget management.
- Ability to frequently travel and work in hardship and non-accompanied locations.
- Strong interpersonal skills, effective communication, and diplomacy.
- Strong relationship-building and negotiation skills.
- Analytical Thinking.
- Ability to work well under pressure.
II. Education and Experience
- A university degree in Business Management, Project Management or related field.
- Minimum 7 years work experience with NGOs in project management
- Excellent organizational, budget, project management, communication and writing skills.
- Ability to manage and train projects' teams on technical issues.
- Proficiency of both English and Arabic
- Proficient in MS Office (Word – Excel – Power point – Arabic & English Typing – emails).