Job Description

Vacancy Announcement –Project Officer (CCCM) – Aden

ACTED Organization Summary:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. ACTED is active in 39 countries and implements more than 500 projects a year reaching over 20 million beneficiaries with 6,300 international and national staff.

ACTED has been present in Yemen since early 2012 and has been anchored to the governorates of Ibb, Hudaydah, Raymah, AlDhalee, Saadah, AlJawf, Aden, Dhamar and Marib.

Through its comprehensive programming, ACTED has been covering the full continuum of emergency, rehabilitation, and development in Yemen. Emergency activities have focused on the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). ACTED’s food security activities include the distribution of food vouchers, which are a key component of ACTED’s interventions in the country.

ACTED Organization is pleased to announce the below job vacancy with the following details:

Position: Project Officer(CCCM)

Department: Program

Location: Aden

Contract Type: Fixed Contract

Contract Duration: 6 Months 

Responsibilities

Project implementation

Management of mobile CCCM team

• Devise daily and weekly work plans for mobile team activities, with the support of the CCCM Senior Officer
• Timely reporting of problems and challenges in the sites to CCCM Senior Officer
• Timely reporting of security and safety incidents or risks to CCCM Senior Officer/security focal point

Partner coordination and service monitoring 

• Liaise and coordinate with all humanitarian partners and stakeholders working in the sites, on a day-to-day basis.
• Liaise and coordinate with local authorities, on a day-to-day basis.
• Monitor service provision at the site level, including through observation and assessment.

Community participation and representation

• Organize and chair regular meetings between community representatives and humanitarian agencies, taking minutes of meetings and attendance sheets.
• Work with the CCCM Senior Officer to establish community committees in the sites, ensuring representation and participation of women, youth, and marginalized groups.
• Support organization of training to community committees, humanitarian agencies, and community members, on topics including protection, fire response, and CCCM

Communication with communities and accountability

• Establish and then oversee ACTED Communications with Communities (CwC) activities in the sites, including regular outreach to the community and information campaigns.
• Support community mobilization efforts or information campaigns of community representatives or other humanitarian agencies as needed.
• Support the establishment of, and then implement, Complaints and Response Mechanism (CFM/CRM) in each of the sites, including data management, referrals, and ensuring feedback is given.

Information Management

• Compile regular reporting from partners on their activities on the sites.
• Conduct and oversee regular data collection, including on service availability and standards in the sites.
• Ensure all reports and data submitted by the CCCM team are timely and accurate.
• Participate in assessment and data collection exercises as needed.
• Ensure information is shared back with partners and communities.
• Support dissemination of information to WASH and Shelter stakeholders if needed with the objective of benefiting WASH and Shelter situation in the IDP collective centres and spontaneous settlements.

Protection mainstreaming

• Consider gender, protection, and GBV concerns in all aspects of activities.
• Promote and adhere to ACTED’s Prevention of Sexual Exploitation and Abuse policy. 
• Promote participation and representation of women, youth, people with specific needs, and marginalized groups in all SMC and partner activities.
• Support the establishment of referral mechanisms, in collaboration with protection partners
• Support vulnerable persons including through referral to protection partners, and coordination of support at specific events (e.g. distributions, registration)
• Ensure confidentiality is respected in all activities.

Site maintenance, WASH & shelter assessment, and planning:

• Prepare planning and support any shelter, and physical infrastructure needs assessment in IDP sites.
• Prepare planning and support any water and sanitation needs assessment, available resources, and the capacity of existing systems in IDP sites.
• Conduct consultation with community representatives (including women) – in collaboration with CCCM teams – during the assessment, design, and planning phases.
• Maintain an appropriate plan of intervention is in place for each site, designed with ACTED CCCM team as part of an integrated site approach, and well communicated to the community.
• Support the design of appropriate Shelter interventions for the sites, in line with Cluster guidelines and following the instructions of line managers. In informal settlements, this might include the provision of emergency or transitional shelters. In collective centres, this might include rehabilitation of buildings e.g. sealing-off to be weather-proof, temporary partitioning for family privacy, and installation of doors or handrails. 
• Support the design of appropriate Infrastructure interventions for the sites, in line with Cluster guidelines and following the instructions of the line managers. In informal settlements, this might include drainage works, the creation of footpaths, or small-scale re-planning of the site to improve spacing between shelters and reduce fire risk or improve safe access to latrines. In collective centres, this might include improving building access, or medium-scale rehabilitation works. 
• Ensure accessible and safe designs and site planning including in WASH facilities. Facilities should be accessible for persons with limited mobility, and considered safe and accessible by women, elderly, and vulnerable persons, with appropriate public lighting installed or available at the household level. Latrines must be gender-separated, well-lit, and lockable.
• Assessing fire risk in the sites and implementing mitigation and response measures e.g. re-positioning of shelters, installation of fire buckets, and collaborating on training community members accordingly.
• Support the preparation of technical drawings, specification lists, and Bills of Quantities for rehabilitation and installations under CCCM, WASH and Shelter. 

Implementation & monitoring

• Supervise project assistants, contractors, and/or daily labour work teams during project soft activities, installation and rehabilitation works and regular monitoring and maintenance, ensuring quality and timely implementation.
• Complete and sign work Completion Certificates, verifying that works have been completed to specifications contained in BoQs and contracts under the guidance of CCCM Senior Officer. 
• Work with the ACTED CCCM team to form community Committees responsible for the operation and maintenance of infrastructure, if relevant, agreeing with the community on the responsibilities of the members, procuring materials, and delivering training
• Support the development and delivery of necessary training and awareness sessions for staff and beneficiaries (e.g. on-site maintenance, CLPs interventions, sanitation facility maintenance)
• Conduct regular monitoring and maintenance of Shelter and Infrastructure situation in the sites as needed.

HR

• Line management of CCCM Assistants

Logistics

• Support the development of Bill of Quantities for works, in coordination with CCCM Senior Officer and DPM/PM 
• Undertake basic logistics tasks as needed, e.g. stock reception, quotation collection, as required by the Logistics Officer / Area Coordinator
• Facilitate development of movement plan in coordination with CCCM Team. 

Finance

• Ensure Cash for Work payments and documentation are following ACTED’s procedures.

Transparency, & Compliance

• Ensure accurate record-keeping of project documentation and timely submission of regular reporting to the CCCM Senior Officer

Other

• Any additional task as requested by the line manager.

Job Requirement (Qualification and Experience)

• University degree in Civil Engineering or another relevant field
• At least 3 years of experience in CCCM, WASH, and shelter with NGOs. 
• Excellent communication and external representation skills.
• Excellent capacity to plan, prioritize, and multitask.
• Excellent team-working skills.
• Flexible, with the ability to cope with stressful situations.
• Good computer literacy, including use of smartphones and MS Office (Word and Excel);
• Good English skills, both oral and written
• Knowledge of multi-sectoral humanitarian response, including Protection, WASH, Shelter, and emergency distribution is required.
• Experience in Protection programming is of benefit.