Job Description

PHARMACY SUPERVISOR (1 position)

Position status: Full time 
Location: Al Qaeda Hospital
Contract duration:1-year contract with a probation period and a possibility of renewal. 

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols, and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. 
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. 
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. 
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression. 
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs. 
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities. 
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability. 
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects.
• Supervising and coachingl storekeepers in their daily tasks to ensure the strict respect for working procedures and protocols and assessing their training and development’s needs.
• Following the controlled drugs (CD) consumption and comparing the CD stock in the wards with the empty ampoules and prescriptions.
• Ensuring proper stock management of controlled durgs in the project and prepare the quarterly controlled drugs report (every 3 month) and report to the line manager.
• Ensuring regular follow up of consumption and checking the orders from the wards according to the planning schedule and report any abnormalities to the line manager.
• Supervising and supporting wards supervisors to ensure compliance of stock management with MSF Standards and GDP.
• Coordinating the proper update of  MCP boxes in the hospital in regular basis or after use.
• Coordinating the proper update of first aid kits and staff health boxes.
• Participating in regular meetings with project medical team and assisting Pharmacy manager to adress challenges relared to  medical stock management and stock analysis (example: near expiry items, ruptures and risk of shortage , sleeping stock,overstock, unusual consumptions, rational drugs use, etc).

Requirements

Education    

• Essential, degree of pharmacy (Diploma or Bachelor) with license from Yemeni medical council.

Experience    

• At least 1 year certified work experience in pharmacy management

Languages        

• Arabic and English essential

Knowledge    

• Essential computer literacy (word, excel and internet)

Competences    

• Results and Quality Orientation 
• Teamwork and Cooperation 
• Behavioural Flexibility 
• Commitment to MSF Principles 
• Stress Management