Job Description

Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières – Belgium is looking for Yemeni nationals to recruit for the following position:

 LOGISTICS MANAGER

Location: Mocha Project 
Contract type: Fixed – Term Contract 
Reporting to: Logistics Team Leader

MAIN PURPOSE

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project.

Accountabilities    

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:  
• Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
• WHS: implementation of water, health and sanitation activities
• Supply: implementation and maintenance of an appropriate supply chain for the project
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines

MSF Section/Context Specifics

• Manage and support logistics staff under his supervision including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance.
• Following up on all Information Technology (IT) and Telecom equipment, tools and services in the project with support of Coord CLS IT and Mocha Log base, in accordance with MSF standards, policies, protocols and procedures.
• Providing technical support and presenting MSF standards, policies, protocols and procedures to all users. When needed liaise with LTL or Referents to solve all the technical issues within the project 
• The planning of vehicle movements, tracking individual trips, and ensuring the implementation of security measures with the support of LTL
• Follow upon the consumption of supplies, fuel, and lubricants, used in different facilities with the logistics supervisor base 
• Ensure to update of preventative maintenance calendar and e maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings etc. and security conditions.
• In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Supervising the maintenance of logistics equipment’s like biomed, cold chain, energy, IT and radio communications, especially prepare quarterly a fully updated inventory with cross-checking of data on Track My Stuff (TMS). 
• Ensuring staff duty rosters and annual leaves planning are implemented according to MSF HR Policies and procedures 
• Perform any other tasks defined in the job description and according to the line manager

Requirements 

Education

Essential secondary education and technical diploma or technical university degree, preferably as an engineer

Experience

Essential at least one years of working experience in logistics related activities. Desirable previous experience with MSF as logistics supervisor/manager or other NGOs, and working experience in developing countries