Job Title: Assistant, Logistics
Location: Yemen - YE (Primary)
Yemen Office: Al-Mukha
Category: Logistics Supply Chain
Date Needed By: 3/1/2024
Program Description (Background)
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance
JOB SUMMARY: The Logistics Assistant assists in the delivery of Logistics services and support in accordance with International Medical Corps policies and procedures, donor and host country regulations.
The Logistics Assistant supports supervisor in the areas of office management, including related procurement, Fleet management and security.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
MAIN TASKS AND RESPONSIBILITIES
Office management
- Focal Point for all the daily office activities and follow up
- Focal point on Monthly office payments Main office and Filed offices
- Responsible of the office stock inventory
- Perform regular visits to the field to update the stock sheet accordingly and coordinate with the procurement staff on the acquisition and delivery of supplies sites
Fleet Management
- Assists with weekly movements plan and in assigning planning to drivers accordingly.
- Assists in compiling field schedules on weekly basis and be in a direct contact with the focal points in each area.
Security
- Assist the security manager on; monitoring the evolving situation-inform the staff accordingly, updating the security documents for IMC mission as required.
Logistics reports
- Assist in preparing logistics reports as tasked by manager
Fraud prevention
- Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Job Requirements
MINIMUM QUALIFICATIONS
- Typically, a degree in Logistics, Supply Chain, transport Management or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, 6 months experience in Procurement and/or Logistics
- Good interpersonal and team skills
- Commitment to and understanding of IMC’s aims, values and principles
- Knowledge of MS Office including MS Word, Excel, PowerPoint, and Outlook
- Ability to integrate and work well within multi-ethnic and multicultural team.
- Ability to work in harsh conditions, often in remote areas,
- Fluency in written and spoken English.
- Relevant qualifications or training courses
Additional Technical or Language Requirements
In the area of ICT, the position holder would be responsible to: • Provide 1st and 2nd-level help desk support to users on software, hardware, and telecom problems and maintain contact with the network of ISP providers to ensure uninterrupted communications. • Ensure questions and problems related to ICT are solved. Register, report, and refer unsolved questions and problems to your technical supervisor. • Ensure execution of security management protocols {backup, recommended anti-virus updates and software patching, firewall protection and Monitor printers, copiers, and fax machines to make sure they are working properly and getting regular maintenance. In the area of Asset Management, the position holder would be responsible to: • Ensure that all Assets/ Attractive Items are recorded in the Asset List and kept up to date and Document handover to/from the custodian. • Perform asset vesical verification as per the assets manual. • Report to the Logistics Manager or/and Logistics Coordinator for any items identified as missing/lost, for investigation (when reasons are not known). Please note, for Yemen-based roles, we are only able to accept applications from candidates who are eligible to work in Yemen. Since the position is a national role, we are unable to progress applications that would require sponsorship. International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review
CODE OF CONDUCT
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.
SAFEGUARDING
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, and any form of trafficking in persons.
EQUAL OPPORTUNITIES
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.