Job Description

Program Assistant

Job Code: PROG11011
Job Family: Program 
Compensation Band: II

ORGANIZATIONAL OVERVIEW

Family Health International (FHI) 360 is a non-profit organization dedicated to advancing equity, health and well-being through data-driven, locally led solutions – so that humanity thrives. The FHI 360 team includes experts in different sectors such as health, education, nutrition, environment, economic development, civil society, youth, research and technology - creating a unique mix of capacities to create a world where opportunity is within reach for all people. FHI 360 serves more than 70 countries.
FHI 360 has been responding to the humanitarian crisis in southern Yemen and along the Western Coast since 2018. Through an integrated health, nutrition, and WASH program, FHI 360 works in Aden, Taiz, and Hudaydah governorates. FHI 360 supports static and mobile health facilities, including rehabilitation, technical support and staff training, and provision of supplies. FHI 360 also works at the community level through Community Health Volunteers and water rehabilitation components to reach additional populations. Furthermore, since January 2020, FHI 360 has served as the NGO co-lead for the Aden Sub-Health Cluster. With a country office in Aden and a field office in Al Mokha, FHI 360 has a staff of over 40 national and expatriate staff. 

POSITION OVERVIEW:
Under the direct supervision of the Program Officer, the Program Assistant will be based in Aden and work in collaboration with the programs and operations team to provide administrative and programmatic support to FHI 360 programs ensuring the timely implementation and follow-up of project activities. The Program Assistant will assist with monitoring health, nutrition, and WASH activities, support official correspondence with the Ministry of Public Health and Population (MoPHP), ensure proper filing and archiving of project data, tracking program procurements, and contributing to the achievement of overall program objectives and deliverables, while ensuring compliance with donor and organizational standards.

KEY RESPONSIBILITIES AND DELIVERABLES:

• Assist in monitoring FHI 360’s health, nutrition, and WASH activities in Aden to ensure alignment with program objectives and quality standards.
• Support the review and translation of official letters, reports, and agreements to and from the Ministry of Public Health and Population (MoPHP) and ensure adequate follow-up.
• Organize, file, and archive program-related documents for activities in Aden in both physical and electronic formats, ensuring accessibility and compliance with organizational standards.
• Prepare purchase requisitions (PRs) and assist in tracking purchase orders for program procurements, workshops, and other activities in coordination with the logistics team.
• Attend external coordination meetings and represent the program at various coordination platforms, as requested.
• Perform other duties as assigned to support program operations and objectives.

APPLIED KNOWLEDGE & SKILLS: 

• Good oral and written communication skills.
• Ability to work with Microsoft Office suite software.
• Ability to problem-solve and recommend corrective action as needed.
• Ability to plan-ahead, anticipate, and prepare for up-coming activities.
• Ability to work as part of a team and welcomes opportunities to work across diverse cultures.
• Strong organizational skills and attention to detail.

DESIRED QUALIFICATIONS:

• Diploma/ bachelor’s degree or its International Equivalent in a Medical or Public Health, Behavioral, Life/Social Sciences, International Development, or related field
• Minimum 1 years of experience working in program management
• Previous experience working with the Yemen Ministry of Health (MOPHP), a U.N. Agency (WHO, UNICEF, OCHA) or an international non-governmental organization (INGO) is preferable.
• WASH experience is preferred.
• Able to read, write, and speak in English at a working level

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time