Job Description

Open to Internal and External Candidates

• Position: NATIONAL PROGRAMME OFFICER (PROTECTION)
• Organizational Unit: Protection
• Duty Station: Yemen, Sana’a
• IOM Classification: NO/A
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months)
• SVN No.: SVN2024. 12607
• Estimated Start Date:  As soon as possible
• Closing Date: Monday, 16th December 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the Deputy Chief of Mission, and direct supervision of the Senior Programmes Coordinator (Protection) and in coordination with the Programme Managers, the successful candidate will actively contribute to and participate in the design and development of new programmes/projects, and programme and donor reporting. He/she will undertake the following tasks:

Responsibilities:

1.    Support with coordination and implementation of the IOM Strategic Protection Programme Framework and area based plans closely following donor requirements and direction of Programme Managers for Community Response and Migrant Protection.
2.    Support in the drafting and development of projects, in close coordination with PMs and other pertinent IOM departments.
3.    Support Programme Managers in the monitoring and follow up of administrative and financial requirements of projects.
4.    Monitor the project implementation by performing regular visits to the areas of operation, ensure that materials are being properly utilized and that assistance is effectively distributed to the beneficiaries. Follow up the schedule with suppliers and prepare and sign completion certificates. Work closely with the administrative units of IOM to ensure adequate contracts management; close out procedures and final payments to suppliers.
5.    Ensure an effective and active communication with all the stakeholders. Prepare and submit regular progress reports to the Programme Manager indicating progress, constraints and requirements for project completion. Ensure that project data and information is archived and shared appropriately.
6.    In coordination with the relevant colleagues, ensure that all relevant permits and authorizations are obtained from the local authorities to guarantee project stability and good relations with relevant authorities.
7.    In close coordination with the Programme Managers and M&E officer, prepare and edit donor reports to support compliance with donor regulations and obligations, as well as the report finalization process with Headquarters and the Regional Office.
8.    Support the review and editing of assessment and evaluation reports drafted by programme units.
9.    Coordinate and monitor work of teams and staff to ensure workplans and operational implementation plans are fulfilled in a timely manner.
10.    Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in International Relations, Social Science, Humanitarian Assistance and a related field from an accredited academic institution University degree in the above fields with two years of relevant professional experience.
• Accredited Universities are those listed in the World Higher Education Database (WHED) Portal.

Experience

• Experience in Migrant and IDP protection activities in an emergency humanitarian context;
• Awareness and understanding of the application of humanitarian principles, code of conduct and minimum protection principles;

SKILLS

• Excellent written skills especially in drafting high quality reports, briefings and analysis;
• High level of professionalism and ability to work under pressure and adhere to strict deadlines in a complex and fast changing environment;
• Strong interpersonal skills and ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
• Demonstrated gender awareness and gender sensitivity;
• Knowledge of international agencies like the UN an advantage.

LANGUAGES

• For all applicants, fluency in English and Arabic is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out
• the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear
• strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other

• Internals of the Organization and NMS candidates , will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
 
Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.