Procurement Assistant

OBJECTIVES OF THE PROGRAMME
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

Description Of Duties

Participate in the analysis and preparation of goods for procurement of goods for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner to be submitted by the supervisor, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in ECM.Participate in the preparation of requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implementation of related procurement decisions taken by technical units and supervisor.Assist in drafting bid invitations and related correspondence, compiling offers, preparation summary of bids including information on price and conditions of offer as well as in drafting the adjudication reports. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented. Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office. Participate in the reparation of periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Assist in initiating correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions. Perform other duties related to area of work, and replace colleagues mainly the Assistant to the WR as required.

Required Qualifications

Education
Essential: Completion of secondary education, supplemented by training in a field related to the work performed
Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least three years' progressive experience in procurement.
Desirable: Relevant experience in the UN system.

Skills

  • > Proven knowledge of procurement regulations and procedures--> Demonstrated negotiation skills--> Very good organizational skills, ability to meet deadlines --> Good analytical skills

  • WHO Competencies

    Teamwork
    Respecting and promoting individual and cultural differences
    Communication
    Producing results
    Moving forward in a changing environment

    Use of Language Skills
    Essential: Expert knowledge of English. Expert knowledge of Local language.

    Desirable

    REMUNERATION
    WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,700 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

    Additional Information
    • This vacancy notice may be used to fill other similar positions at the same grade level
    • Only candidates under serious consideration will be contacted.
    • A written test may be used as a form of screening.
    • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
    • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
    • Staff members in other duty stations are encouraged to apply.
    • For information on WHO's operations please visit: http://www.who.int.
    • WHO is committed to workforce diversity.
    • WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
    • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
    • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

    Grade

    G4

    Contractual Arrangement

    Temporary appointment under Staff Rule 420.4

    Contract Duration (Years, Months, Days)

    Up to 6 to 12 months initially, to be extended based on the availability of funds, need for the position and performance.

    Job Posting

    Apr 7, 2021, 11:06:55 AM

    Closing Date

    Apr 21, 2021, 11:59:00 PM

    Primary Location

    Yemen-Sana'a

    Organization

    EM_YEM WHO Representative's Office, Yemen

    Schedule

    Full-time
    IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

  • Background and Justification
  • Purpose of the Position:

  • To provide support to the country office in the timely procurement of goods & services ensuring effectiveness, transparency, and integrity of the procurement process.

  • Job Description
  • Objective of the Programme and the immediate Strategic Objectives:

  • To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

  • Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others):

  • The incumbent will work under the direct supervision of the Procurement Officer and the overall supervision of the Operations Officer in a normal office environment. Guidance is provided in the form of procurement guidelines and administrative instructions. Supervisors determine priorities on the basis of changing and ad-hoc requirements. The incumbent performs day to day and routine tasks independently. Complex issues or exceptions from established procedures are discussed and resolved with the supervisor.

  • Summary of Assigned duties (Describe what the incumbent has to do to achieve main objectives):
  • Participate in the analysis and preparation of goods for procurement of goods for different technical and emergency programmes;
  • Ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
  • Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner to be submitted by the supervisor, monitor status and ensure timely process of requests and delivery of goods and services.
  • Draft purchase order amendments when required, provide justification and upload supporting documents in ECM.
  • Participate in the preparation of requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implementation of related procurement decisions taken by technical units and supervisor.
  • Assist in drafting bid invitations and related correspondence, compiling offers, preparation summary of bids including information on price and conditions of offer as well as in drafting the adjudication reports.
  • Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.
  • Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.
  • Participate in the preparation of periodic procurement reports and briefings on the status of all transactions for the review of the supervisor.
  • Assist in initiating correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.
  • Perform other duties related to area of work, and replace colleagues mainly the Assistant to the WR as required.
  • Recruitment Profile

  • Competencies: Generic (Describe the core, management competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.

  • 1. Teamwork
  • 2. Respecting and promoting individual and cultural differences
  • 3. Communication
  • Producing results
  • Moving forward in a changing environment

  • Competencies: Management

    For all Positions that possess Managerial/Supervisory responsibilities, an additional mandatory Management Competency is required.

    Is this a Supervisory Position? No

    Functional Knowledge and Skills

  • Describe the essential knowledge and the skills specific to the position:
  • > Proven knowledge of procurement regulations and procedures
  • > Demonstrated negotiation skills
  • > Very good organizational skills, ability to meet deadlines
  • > Good analytical skills

  • Education Qualifications

  • Essential: Completion of secondary education, supplemented by training in a field related to the work performed

  • Desirable: University degree in business administration, social sciences or a related field is an asset

    Experience

  • Essential: At least three years' progressive experience in procurement.

  • Desirable: Relevant experience in the UN system.

    Essential: Expert knowledge of English. Expert knowledge of local language.

    Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

  • Very good knowledge of Microsoft applications.- Knowledge of ERP/Oracle applications is an asset
  • تاريخ النشر: ٧ أبريل ٢٠٢١
    الناشر: Company Website
    تاريخ النشر: ٧ أبريل ٢٠٢١
    الناشر: Company Website