Junior Procurement & Logistics Assistant

IOM - اليمن - Ma'rib

Open to Internal and External Candidates

Position

Junior Procurement & Logistics Assistant

Organizational Unit

Procurement and Logistics Unit

Duty Station

Yemen, Marib

IOM Classification

G 3

Type of Appointment

Special Short-Term (SST) Graded Contract,6 Months (With a possibility of renewal)

SVN No.

SVN2021.013

Estimated Start Date

As soon as possible

Closing Date

Monday 01st February 2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and Scope:

Working under the overall supervision of the Procurement & Logistics Officer, and the direct supervision of the Senior Procurement Assistant, the incumbent will be responsible for carrying out procurement functions in accordance with IOM’s procurement regulations, rules and procedures.

Core Functions / Responsibilities:

  1. Open a registry of all incoming PRFs to Procurement and Logistics Unit and establish a tracking system for easy search about their outcomes.
  2. Handle all Field office requests PRF, PO, contract and Payment voucher with proper track and filling system.
  3. Assist the Procurement and Logistic Unit in proper filling system
  4. Assist in maintaining proper Market survey sheet and maintain a data base for estimated cost based on previous purchase.
  5. Assist in maintaining a centralized filing system for all copies of, NAP, contract, addendums and Deed of Donations treated for the Filed Mission
  6. Receive the physical quotations in the office, sort them out by RFQs reference for Procurement and Logistics Officer actions,
  7. Support the Procurement & Logistics Unit in posting the RFQs as and when required.
  8. In coordination with the Procurement Assistant, prepare and submit to Finance Unit all payment requests related to Utility Bills, Internet Bills, and Landlines Bills before end of the closure of the Month.
  9. In coordination with the Logistics Assistant, prepare tracking for each dispatch by coordination with destination sub-office and get the proper confirmation and status of the arrived goods, ensure appropriate funds are available for purchase.
تاريخ النشر: ١٩ يناير ٢٠٢١
الناشر: Yemen HR jobs
تاريخ النشر: ١٩ يناير ٢٠٢١
الناشر: Yemen HR jobs