Logistics and Procurement Officer

YRCS - اليمن - Sana'a

Job Title

Logistics and Procurement Officer

Classification Level

D1

Organizational Unit

Yemen Red Crescent Society (YRCS)

Report To

YRCS HQ P&L Coordinator, YRCS Project Coordinator

Technical Support

YRCS Programs Coordinator , DRC Programme Coordinator

Duty Station

YRCS Headquarters, Sana’a

Duration of Assignment

1 Year

Terms of employment:

Employment is full time according to YRCS guidelines

Organizational context (where the job is located in the Organization)

The Danish Red Cross (DRC) has maintained a long term partnership with the Yemen Red Crescent Society (YRCS) since 2004. The DRC support in Yemen, through the YRCS, has been on community emergency and developmental projects covering programmatic areas on health, Water, Sanitation and Hygiene Promotion (WASH), Psychosocial Support (PSS), and Disaster Preparedness and Response.

In consortium with the International Federation of the Red Cross and Red Crescent Societies (IFRC), DRC, will implement the European Union EU ECHO funded project in Amran. The project entitled “Integrated WASH, Protection, and Psychosocial Support to Vulnerable Communities in Yemen through the Enhanced Capacities of YRCS (InWAPPS)” will be implemented for a period of 18 months and will focus on thematic areas of Health, WASH, Psychosocial Support and Protection.

PURPOSE

Reporting to the YRCS HQ P&L coordinator and project coordinator, the Procurement and Logistics officer will work closely with the project team to ensure effective implementation of the key support functions including administration, fleet management, logistics, and procurement for the ECHO InWAPPS project. The officer is also responsible to monitor and report to the YRCS Programs Coordinator  and the YRCS Logistics department, on the project procurement processes, risk monitoring, donor compliance procedures and routine reporting.

Job duties and responsibilities

The “Procurement & Logistic  Officer ” will be responsible but not limited to:

Administration:

  • In coordination with Finance/Accountant Officer, responsible for development and management of contracts and payments (service contracts, short term employee contracts, per-diem, consultancy fee etc.).
  • Monitor all services and their payments (use of mobiles and telephones, fax, email, photocopy etc.).
  • Participate in weekly staff coordination meeting, and other relevant meetings, when required.
  • Daily administration of office and vehicle for the project.
  • To provide extended administrative support to project meetings and workshops as necessary including arrangement of transportation/flight ticket, hotel, provisions of stationaries, per diem for participants, etc.
  • Ensure effective filing system and maintenance of asset and inventory lists.
  • Maintain office equipment and ensure regular service checks and repairs.

Logistics (Procurement and Fleet Management):

  • Contribute in the design, development, implementation and maintenance of procurement, purchasing, logistics and distribution directives, rules and guidelines, in order to achieve the most cost- effective processes for project.
  • Ensure that DONOR/PARTNER logistic and procurement procedures are followed including stock management with suitable tracking systems.
  • Ensure quality control systems are in place.
  • In coordination with the Finance/Accountant Officer to ensure that payments to vendors are made on-time and without any unnecessary strain.
  • Establish filing systems/archives according to organization standards in all offices with regards to logistics issues.
  • Manage and execute procurement of goods and services required for the organization following the guiding principles “Best Value for Money, Transparency, Accountability, Equal and Fair competition”
  • Pro-actively work with project team. To identify major procurement plan development.
  • Support to procure project related items.
  • Ensure the proper management of vehicles purchased/rent by project including its papers, regular maintenance, daily use, effective fuel usage etc. in accordance to fleet regulation of DONOR/PARTNER.
  • Manage in co-operation with the Finance/Accountant Officer all financial issue related to the Fleet/Transport Department and ensure economical and efficient usage of the assets.
  • Generate reports on fuel consumption, mileage, maintenances and repairs done for vehicles. Reporting incident/accidents as per fleet procedures.
  • Support ware house, transportation, distribution and handling of items in coordination with project staff.
  • Participate in periodic reviews, audits and evaluations, when requested.
  • Other tasks assigned by the line manager.

VALUES and COMPETENCIES

  • Respect and act in line with the YRCS staff regulations and code of conduct and the fundamental principles and Values of the Red Cross and Red Crescent Movement.
  • Ensure and maintain the core competencies required to implement the tasks (a high degree of accountability, commitment to YRCS capacity building, a high level of technical capacity to ensure results and working effectively in teams and sharing knowledge and best practices through good communication skills).
  • Ensure management competencies to manage performance in a way that enables the YRCS to achieve its objectives with enhanced planning and coordination capacities.  

Certification and Education Required

  • University education in business administration/social science, logistics or similar knowledge learned.
  • A minimum of 3 years working experience in admin and logistic department.
  • Experience in humanitarian/development field working with international/ NGOs partners.
  • Experience in working on EU funded projects, ECHO, DEVCO will be an added advantage
  • Ability to work to tight deadlines and handle multiple tasks (good time management skills).
  • Fluently spoken and written in English.
  • Good computer skills.
  • A valid driving license.
  • Good organizational skills.
  • Cooperative attitude.
  • Flexibility to adjust to the organizational needs and constraints, and to the needs of the recipients.
  • Excellent communication and facilitation skills.
  • Strong interpersonal skills.
  • Self-motivated and good motivator.
  • Ability to deal with complex situations.
  • Familiar with cross-cultural cooperation.
  • Open and honest.
تاريخ النشر: ٦ ديسمبر ٢٠٢٠
الناشر: Yemen HR jobs
تاريخ النشر: ٦ ديسمبر ٢٠٢٠
الناشر: Yemen HR jobs