YLHS Monitoring & Evaluation Officer
|تاريخ النشر||٣١ مارس ٢٠١٩|
|المكان||اليمن - Aden|
Position title: YLHS (Yemen Livelihood and Human Security) Monitoring & Evaluation Officer
Place of performance: Aden, Yemen
Start date: 05/04/2019
Duration: up to 6 months (@22days/month)
Qualification: Bachelor's degree and/or Master's degree in in social science, public administration, economics,n specialized area .
Sector experience: Minimum of 5 years of demonstrable relevant Monitoring & Evaluation experience.
Geographical experience: Minimum of 1 years of experience in Middle East (essential).
Language: Fluency in English (essential) and Arabic.
CTG Overview CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services. Overview of position
In Yemen, since mid-March 2015, the conflict has spread to 20 of the country’s 22 governorates, prompting a largescale protection crisis and aggravating an already dire humanitarian crisis brought on by years of poverty, poor governance and ongoing instability. Human rights violations are reported to be committed by all warring parties. Since the intensification of fighting, the number of people in need of some form of humanitarian assistance has increased by 33% from 15.9 million to 21.1 million people. This means that 80% of Yemen’s population now require some assistance to meet their basic needs for food, water, healthcare, shelter and other basic supplies, or to protect their fundamental rights. More than 12 million people have been directly affected by the conflict, including more than 7 million children.
The GoJ- funded Yemen Livelihood and Human Security aims to contribute to stability in Yemen by strengthening the resilience of communities to resist and recover from the conflict. The project proposes doing that through targeted interventions that increase socioeconomic opportunities, restore livelihoods, facilitate community dialogue, increase access to priority services and provide alternatives to conflict for youth. The objective of the project is to strengthen the resilience of the Yemeni community to cope with the effects of the current unrest and enable those whose livelihoods were severely disrupted to recover and rebuild their lives.
Project Outcome: Enhancing stability and peace-building, as well as providing opportunities for livelihoods to vulnerable groups and provision of socio-economic infrastructure; which will result in strengthening the resilience of communities that will in turn contribute to reduction of the conflict.
Within the project timeframe, the following results will be achieved:
Outputs and activities
- Activity Result 1: Emergency employment opportunities created for improved service delivery and repair of basic community infrastructure
- Activity Result 2: Emergency support provided for vulnerable groups with special attention to women headed household
- Activity Result 3: Stabilization Opportunity Response Initiatives (SORIs)
YLHS will focus on the most vulnerable such as women, the unemployed, youth, the Muhamasheen, internally displaced persons (IDPs) and stressed host communities, using inclusive, participatory and conflict-sensitive tools to mobilize and involve them in the proposed activities. Active partnerships with local authorities, the private sector, communities, and NGOs will be sought for the successful implementation of the programme.
Our Client as the Convening Agency is responsible for coordinating programmatic aspects, and the Administrative Agent is responsible for financial management, with each participating UN organization having programmatic and financial responsibility for the funds entrusted to it. The project team composes of National Coordinator and Admin and Finance Analyst in Aden and will be led by the Project Manager in Sanaa.
A set of gender and conflict sensitive indicators will be defined to measure the performance of the programme at the outputs and outcomes levels. If not available, the baseline data for those indicators will be collected at the beginning of the programme, especially those to monitor change for the most vulnerable groups and individuals targeted. Moreover our client has already conducted several assessments in the livelihoods area that provides quantitative and qualitative information about the current situation at the governorates level, which could be used as baseline reference for the programme. Indicators will be monitored on a regular basis, the frequency will be set according to the level of results intended to be measure (outputs vs outcome) and the utilization to be done of the indicator (monitoring vs evaluation). A peacebuilding strategy, check list and set of monitoring indicators will be developed in the programme initiation phase (during the first three months of implementation) to be used under the different programme components.
Annual monitoring visit will be conducted, to assess the implementation of activities and progress towards the results and to formulate concrete recommendations to ensure the achievement of the expected results. A monitoring, evaluation and reporting action plan will be created to ensure that all relevant activities are being conducted in a timely manner. Project evaluations will be shared with the GoJ, serving as an important part of the overall GoJ accountability framework.
A mid-term evaluation of the programme will be conducted to assess the progress towards the results, identify the main difficulties/constraints and formulate practical recommendations to improve the programme implementation as to achieve the expected results. A final evaluation will be realized to assess the achievement of the results and the impact of the programme for the targeted populations.
In addition to ongoing re-alignments in response to real-time monitoring the risks and assumptions will be managed to achieve the agreed results. They will also be reviewed on an annual basis and more regularly if appropriate.
A quarterly progress report will be produced for internal purposes, at the end of the first, second and third quarter, as to monitor the implementation of the annual work plan, the risks and main issues, and to evaluate the progress towards the expected outputs. At the end of the calendar year, an annual report will be produced to: monitor the completion of the annual work plan (AWP), assess the results achieved towards the expected outputs and outcomes; analyze the major constraints (risks, issues…) that might impact the delivery of results and propose concrete solutions/mitigation measures; analyze key challenges and lessons learnt; present the financial reporting; established the AWP for the following year.
In Yemen, our client ensures support to government through provision of technical and functional expertise in the areas of: resilience building; coordination; knowledge management; capacity development; mobilization of additional financial resources; and development of strategic partnerships and alliances to enhance the recovery process and the transition towards sustainable development.
To lead the development and implementation of all M&E related activities and ensure real time monitoring and timely adjustments to implementation, promoting maximum impact and conflict sensitivity, a monitoring and evaluation officer is recruited.
Under the direct supervision of the YLHS Project Manager, and in close coordination with the national coordinator at the YLHS project, the M&E Consultant will be based in Aden and will lead the development and the implementation of the M&E framework according to the Client M&E Handbook and best practices, performing the flowing specific functions at national level:
Implementation of M&E framework;
- Monitoring and Evaluation.
- Reporting (quarterly and annual)
- Facilitation of knowledge building and knowledge sharing
1) Development and implementation of M&E framework
- Support the development of the YLHS M&E framework and ensure timely implementation of the M&E plan;
- In line with the client YLHS M&E framework, identify data collection methodologies, frequency, implementation modality, and costing, and draft terms of reference for data collection, evaluation mission/ consultancy, analysis if needed.
- Assist the YLHS Project Manager in coordinating across the available components of the project to ensure effective implementation of M&E, including seeking synergies across participating UN Organizations for harmonization and maximization of available resources.
- Assist the setting-up of monitoring mechanisms through independent third parties, to identify weaknesses and provide timely support; as required, provide technical advice to PUNOs on third party monitoring through qualified NGOs, build capacity for implementing partner with clear work-plans and standard operating procedures (SOPs);
- On an annual basis, and more regularly if appropriate, review risks and assumptions to achieve the agreed programme results, including monitoring of perceptions at the community level, and advise the Project Manager accordingly, in addition to ongoing re-alignments in response to real-time monitoring;
- Assist with both the mid-term and final evaluations of the programme, to assess the progress towards the results, identify the main difficulties/constraints and formulate practical recommendations to improve the programme implementation as to achieve the expected results and the impact of the programme for the targeted populations;
- Conduct periodic field visits to two Governorates to monitor progress and bottlenecks, delays and other challenges; track results, lessons and risks, analyze these to determine impact, and advise our Client's Project National Coordinator in the area of responsibility and Project manager on recommended lines of action; provide inputs to the Issues Log and Risk Log for the project;
- Participate in annual monitoring visits to assess the implementation of activities and progress towards the results and to formulate concrete recommendations to ensure the achievement of the expected results;
- Provide regular feedback to the YLHS Project Manager on project strategies and activities, and suggest strategies to the Project Management Team for improving the efficiency and effectiveness of the project activities by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks.
- In coordination with YLHS National Coordinator in Aden keep track of deadlines of donor reporting requirements and ensure timely and appropriate inputs are submitted to YLHS Project Manager
- Provides inputs at the area level to:
- a quarterly progress report for internal purposes, at the end of the first, second and third quarter, as to monitor the implementation of the annual work plan, the risks and main issues, and to evaluate the progress towards the expected outputs.
- an annual report, at the end of the calendar year, to monitor the completion of the annual work plan (AWP), assess the results achieved towards the expected outputs and outcomes; analyze the major constraints (risks, issues…) that might impact the delivery of results and propose concrete solutions/mitigation measures; analyze key challenges and lessons learnt; present the financial reporting; established the AWP for the following year
- Draft any other ad-hoc project report as needed.
4) Facilitation of knowledge building and knowledge sharing
- Contribute to identify and formulate lessons learned from evaluations in the area of responsibility;
- Recommend further improvement of the logical frame-work and translating it into an actionable M&E plan/strategy in line with over YLHS results framework;
- Organize and conduct training on M&E for project staff in the area of responsibility;
- Provide in-house training on results-based reporting to the colleagues in the field.
Key competencies Core Competencies
Ability to get things done
- Embraces difficult obstacles that interfere with getting work done
- Anticipates constraints and identifies solutions
- Expands capacity of team to deliver on time and on target
- Accountable for project implementation and/or team deliverables
- Working effectively with colleagues in ways that allow the achievement of shared objectives.
- Building teams both within existing organizational structures and outside of them. Creating team spirit and unity of purpose across the business unit.
- Ability to listen, adapt, persuade and transform
- Speaks and writes clearly and effectively;
- Listens to others, correctly interprets messages from others and responds appropriately;
- Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Results-Based Programme Development and Management
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
- Promoting Organizational Learning and Knowledge Sharing
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
- Ability to make new and useful ideas work
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
VI. Recruitment Qualifications
- Master or Bachelor Degree in social science, public administration, economics, in specialized area (monitoring and evaluating programmes and reporting) or related area;
- Minimum five years of relevant experience with Bachelor Degree, or three years with Masters Degree.
- In depth knowledge of results-based planning, monitoring, and reporting and solid experience in developing practical guidance and tools on M&E;
- Experience in the use of computers and office software packages, and in handling of web based management systems;
- Experience with up-to-date monitoring tools such as remote call monitoring, aerial photography, SMS campaign, mobile money monitoring, biometry will be an asset;
- Knowledge of UN system programming is an asset;
- M&E experience with UN agencies is an asset;
- Previous work experience in UN programmes is an asset;
Fluency in English and Arabic, both written and oral