A Leading General Trading Company is looking for an experienced professional to fill in the position of Executive Secretary with min 3 years of experience.
Requirements:
• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned Skills
• Proven experience as executive secretary or administrative supervisory role
• Proficient in MS Office applications
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field (equivalent experience)
• Fluency in English and Arabic.